Administrative and Technical Assistant

Administrative and Technical Assistant About the company:The identity of the company remains confidential. This opportunity is offered as an exception to Swiss companies that are clients of JobCloud, provided they can demonstrate to JobCloud the existence of a legitimate need for confidentiality (for example, for organizational or strategic reasons). In this case, the company name does not appear in the job offer. The company is solely responsible for the recruitment process and compliance with data protection regulations. It reveals its identity at its sole discretion during the recruitment process. For more than 40 years, our family landscaping company has been recognized in Geneva for the quality of its services, its professionalism and the relationship of trust it maintains with its clientele. To accompany our development, we are looking for an experienced Administrative and Technical Assistant, capable of evolving in a demanding environment where quality, rigor and sense of service are essential values. Your mission In direct collaboration with Management, you will occupy a central role in the smooth administrative functioning of the main responsibilities will notably be the following:Ensuring telephone reception and client follow-up with professionalism and drafting quality letters, quotes, offers and correspondence.Ensuring the administrative follow-up of construction sites.Management of the vehicle fleet.Ensuring the administrative follow-up of employees (timesheets, holidays, staff entry and exit).Preparing invoicing and ensuring the follow-up of managing client files, orders and administrative documents.Collaborating closely with technicians and Management.Organizing priorities and simultaneously managing several files.Maintaining regular contact with clients, real estate agencies, architects, suppliers and partners.Actively participating in the continuous improvement of the administrative organization. Your profile You are a reliable, organized, proactive and autonomous person, who appreciates well-done work and possesses an excellent sense of service. You notably possess the following skills: CFC as a commercial employee or training deemed equivalent. Minimum 5 years of experience in a similar function (building, landscaping, construction or real estate sector: a real asset). Excellent command of French, both spoken and written, with irreproachable spelling. Excellent writing skills and ease in drafting professional letters. Good command of English, both spoken and written.Excellent command of Microsoft Word, Excel and Winbiz software. Very good command of usual IT tools. Ability to manage priorities, to anticipate and to work with a high level of autonomy. Acute sense of organization, confidentiality and responsibilities.Excellent presentation, interpersonal ease and sense of service. Ease in exchanges with a demanding clientele, real estate agencies, architects and various partners. Team spirit, flexibility and willingness to invest long-term in a company. Accounting entry of creditor invoicesHR administration related in coordination with the payroll provider. What we offer you A stable position within a family company recognized in Geneva for more than 40 years. A direct collaboration with Management and real autonomy in your responsibilities. A pleasant, dynamic and human-sized work environment, varied, rewarding and stimulating activity. A company where quality of work, respect for employees and customer satisfaction are priorities. If you like responsibility, if you are rigorous, proactive, if you have an eye for detail and wish to invest long-term in a company where your work will truly make a difference, we look forward to receiving your complete application file (CV, cover letter, work certificates and diplomas). All applications must imperatively be submitted via the platform Any application transmitted through another channel cannot be taken into consideration. If you do not receive a response from us within 7 days following your application, please consider that it has unfortunately not been selected. Start date: To be agreed. jpid12d399bjm jpit0832jm jpiy26jm