Administration Assistant and Receptionist

• 30 August 2026
• 100%
• Indefinite duration
• Rue des Bains 35, 1205 Genève

IFM Business School, an international institution based in Genève, is looking for a dynamic and organized Administrative Assistant to join its team. As an Administrative Assistant, you will play a key role in supporting the school's daily operations and contributing to its smooth running.

Administration Assistant and Receptionist ##

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WE ARE LOOKING FOR THE FOLLOWING PROFILE

• Age: 27 to 37 years
• Swiss nationality or valid work permit
• Resident in Genève or surroundings

REQUIREMENTS

• Bilingual (French - English): C1-C2 level
• University degree or equivalent
• Minimum of 3 years previous experience as an administrative assistant in an educational environment, service company, or luxury hospitality.
• Excellent organizational and time management skills.
• Strong ability to communicate effectively, both orally and in writing.
• Proficiency in IT tools such as the Microsoft Office 365 suite and Teams.
• Ability to work autonomously, manage priorities, and meet deadlines

QUALITIES

• Enthusiastic, dynamic, and smiling
• Excellent presentation
• Strong interpersonal skills
• Sense of welcome and personalized service
• Versatility and organizational skills
• Seriousness and stability

RESPONSIBILITIES

• Manage routine administrative tasks, such as managing telephone calls, welcoming visitors, producing administrative documents, and managing correspondence.
• Assist management, team members, and professors.
• Providing information to students and various stakeholders
• Manage calendars, organize meetings, and internal events.
• Organization of class schedules and administrative management of professors
• Creation and updates of various internal procedures.
• Inventories, orders, and supplier follow-up
• Assist with event logistics
• Maintain and update records, files, and databases accurately and organizedly.

TERMS

• Start date: September 2026
• Full time: 100%
• Indefinite term contract

If you are a proactive, versatile person eager to contribute to an internationally renowned Business School, this opportunity is made for you. Join us and advance your career in a stimulating and enriching environment.

Have we piqued your interest?

To apply, please send your CV with a photo accompanied by a short cover letter in English.

NB. We will only respond to applications sent via the JobUp platform that match the sought profile.