Assistant to Management & Staff Unit

Assistant to Management & Staff Unit (60-80%) In this function, you are much more than an «assistant»: You are a trusted person, thinker and designer. You keep the threads together for us: from company services to cross-departmental coordination. In doing so, you support management and the executive board in strategic, organizational and operational matters. As a central hub, you ensure that everything runs smoothly - efficiently, structured and forward-looking. You drive processes forward, bring Lean approaches into the office and move safely in the digital world, especially in Office 365. In doing so, you help us actively digitize our administrative processes and make them even more efficient through smart automation. Your area of responsibility Support for management & board of directors You prepare and follow up on board meetings (4 times a year) - including minutes You create presentations, decision-making bases and minutes You actively track resolutions, pending issues and measures You coordinate the strategic management process and management meetings You organize workshops and the general meeting You ensure a smooth flow of information and coordination within the organization Organizational coordination & Lean Office You optimize and standardize internal processes You bring Lean methods into the office and develop processes further You support managers with organizational questions You coordinate cross-departmental topics and projects You promote efficient, transparent collaboration Company services & projects You lead projects to automate Office processes You coordinate monthly reports, annual reports and portfolio reporting You are responsible for document management (including contract storage) You develop Office 365 (Teams / SharePoint) further You coordinate shareholder letters and internal communication You plan the annual management process together with management What you bring Business administration training with a focus on organization / management or commercial background with in-depth experience in organization / management, ideally supplemented by corresponding further training in Lean administration and process management Structured, independent and discreet work with a focus on reliable results and continuous improvements Strong organizational and communication skills as well as cross-departmental cooperation skills Networked thinking and a solution-oriented and service-oriented approach Confident and professional appearance at all hierarchy levels Very good knowledge of Office 365 and digital tools Very good German and English in word and writing Why us? We are one of the top 3 employers in Switzerland With us, you take on a responsible management function with design scope in a varied and exciting environment. With us, you will find a modern, open corporate and management culture with flat hierarchies and short decision-making paths. We live real cooperation and regular exchange - professionally and personally. You benefit from attractive employment conditions with modern benefits (including free GA, mobile subscription, health premium), 5 to 7 weeks of vacation (depending on age), very good social benefits and additional family allowances. jpid186ce71jm jit0625jm jiy26jm