Programme Director – Vaud Electronic Patient Record

--- base: meta-keywords: meta-viewport: width=device-width, title: Programme Director -- Vaud Electronic Patient Record (DPIVD) --- Programme Director -- Vaud Electronic Patient Record (DPIVD) ============================================================================== The Programme Director is responsible for the strategic, financial, and operational management of the implementation programme of the EPIC electronic patient record in 12 hospitals in the Canton of Vaud. He/she guarantees the success of the programme while respecting quality of care objectives, patient safety, operational performance, as well as deadline and budget constraints, while supporting the transformation of practices and organizations. He/she plays a key role in cohesion between partner hospitals. He/she is their preferred interlocutor. He/she leads all implementation teams and subcontractors mobilized within the framework of the programme, representing approximately 160 FTE, then the operational teams (approximately 100 FTE) after stabilization. Fixed-term Contract until the end of the implementation and stabilization phase (estimated to December 2029) Main missions -------------------- ### 1. Strategic management of the programme * Define and carry the strategic vision of the programme in alignment with the cantonal strategy and the objectives of the 12 establishments. * Translate this vision into a roadmap, action plans, milestones, deliverables, and performance indicators. * Guarantee alignment with the objectives of transformation of care pathways and standardization of practices. * Listen to the needs of the 12 establishments and translate them into priorities consistent with the programme objectives. * Be the preferred interlocutor for the general managements of the establishments. * Develop and maintain a lasting strategic relationship with the publisher and key partners. ### 2. Governance and global management of the programme * Implement and manage a robust governance (committees, decision-making processes, reporting), in connection with the decree establishing the DPI VD programme. * Ensure global responsibility for the programme: scope, planning, budget, resources, and quality. * Guarantee regulatory compliance and respect for standards. * Supervise the management of a significant budget (CHF 207Mios) and ensure the conditions for respecting the expected return on investment. * Conduct the necessary arbitrations between the local needs of the establishments and the standardization objectives of the programme. ### 3. Leadership and transformation * Ensure strong and inspiring executive leadership for teams and stakeholders. * Lead and unite a multidisciplinary implementation organization composed of internal and external resources. * Unite and lead a large implementation team with business and technical profiles. * Unite stakeholders around a common vision and shared objectives, including within the 12 hospitals. * Promote a culture of innovation, continuous improvement, and digital transformation. * Accompany organizational evolutions (processes, roles, skills). ### 4. Stakeholder coordination * Manage a large ecosystem of internal and external stakeholders and coordinate multidisciplinary teams (business, medical, nursing, IT, external partners). * Develop relationships of trust with managements, healthcare professionals, and partners. * Closely involve clinical leaders in the definition of the programme's structuring choices. * Ensure effective communication and strong user engagement. * Ensure the relationship with the main supplier. ### 5. Change management * Define and manage the change management strategy. * Foster user buy-in and the transformation of practices. * Supervise communication, training, and support mechanisms. * Create the conditions for a lasting adoption of the system. ### 6. Risk, quality, and performance management * Identify and manage risks, dependencies, and critical issues. * Guarantee the quality, safety, and robustness of the deployed system. * Ensure that programme decisions are primarily guided by the imperatives of quality and safety of care. * Monitor performance indicators and the expected benefits of the programme. * Implement corrective actions if necessary. ### 7. Realization of benefits and value creation * Define with the establishments the clinical, operational, organizational, and financial benefits expected from the programme. * Implement mechanisms allowing for the measurement and monitoring of the realization of these benefits. * Ensure the progressive achievement of expected results throughout the programme and after deployment. * Regularly report to the Programme Committee on the progress of the value creation generated by the programme. ### 8. Deployment and continuous improvement * Manage the key phases of the programme: scoping, design, construction, deployment, go-live, and stabilization. * Ensure the transition to operational mode (run). * Guarantee the lasting anchoring of new ways of functioning. * Deploy a structured approach to post-implementation continuous improvement. Profile sought ----------------- ### Minimum requirements * Master's degree or equivalent (health, information systems, management, engineering, or transformation). * Significant experience (>10 years) in directing complex, cross-functional, and multi-stakeholder programmes. * Proven experience in organizational transformation and change management. * Experience in a complex, highly regulated environment involving multiple stakeholders. ### Desirable requirements * Confirmed experience in the hospital sector