Head of Finance and Deputy Chief of Staff DC

Bern, Switzerland (and home office) | 80-100% The contribution you can make <br /> • As deputy chief of staff, support the Head of the Consular Directorate (DC) and the Chief of Staff in defining and developing sustainable, up-to-date, efficient, and customer-oriented consular services • Ensure and improve the analysis and processing of various consular indicators for the attention of the Department Directorate and the Head of DC • As head of finance for the DC, ensure the management, monitoring, and analysis of the budget, ensure relevant reporting and personnel cost planning, handle the accounting of invoices and payments of the Directorate, as well as provide assistance to the DC divisions regarding the budget • Collaborate with the Chief of Staff to define and ensure controlling and quality assurance activities in the areas of the Internal Control System (ICS), Business Continuity Management (BCM), and risk reporting <br /> What distinguishes you <br /> • Several years of experience in the work environment of a staff/management support, strong political sensitivity • Knowledge in the field of management and finance of the Federal Administration • Excellent command of IT applications, in particular Excel, and knowledge of the working tools SIGDP (personnel data management information system) and SAP FI/CO, or willingness to undergo adequate training • Experience in creating and applying controlling and management tools • Good active knowledge of at least a second official language and preferably passive knowledge of a third <br /> In summary As a motivated, responsible person with initiative, you will take on the role of deputy Chief of Staff and leverage your analytical, organizational, and administrative skills in the areas of controlling, quality assurance, and finance management. Thanks to your autonomous and reliable way of working, you will contribute fundamentally to supporting the Directorate in its activities and to managing and developing consular services. What we offer <br /> • Working for Switzerland We strive for the Swiss success model and work for the well-being of the population. • Experiencing diversity The realization of equal opportunities allows us to best express our skills and contemplate different viewpoints. • Fit at the workplace We provide support and advice to our employees on the subject of physical and mental health. All benefits (https://www.stelle.admin.ch/stelle/it/home/bundesverwaltung/ihre-vorteile-auf-einen-blick.html) <br /> The Federal Department of Foreign Affairs (FDFA) coordinates and defines Switzerland's foreign policy on behalf of the Federal Council, protects the country's interests, and promotes Swiss values. The Consular Directorate (DC), together with the network of Swiss representations abroad, provides consular services and ensures an efficient public service tailored to users. It is also responsible for the security of Swiss representations abroad and their personnel. The DC develops collaboration models for consular services with selected partners as well as solutions and tools to modernize the services offered, in addition to defending consular interests at national and international levels. It also serves as a <<one-stop shop>> for Swiss citizens and Swiss institutions abroad, manages the FDFA Helpline which is active 24 hours a day, prepares FDFA Travel Advisories, and promotes the interests of Swiss citizens abroad. In relation to services for citizens, the DC creates efficient framework conditions for the external network, particularly regarding working tools, processes, and quality assurance. Furthermore, it assists Swiss representations abroad in crisis preparation and coordinates emergency management abroad. Finally, in the visa sector, it is responsible for outsourcing and serves as an interface for the State Secretariat for Migration (SEM). Complementary information The salary class already includes an additional class for the deputy function. Questions about the workplace Markus Natsch +41 58 46 48416 Questions about the application