Medical Secretary at 80%

Integrated at the heart of a renowned large institution, the hospital of the Institution de Lavigny is one of the leading centers in French-speaking Switzerland for patients with brain injuries requiring neurological rehabilitation, or suffering from difficult-to-treat epilepsy.

Open since July 1, 2024, the Service universitaire de neuroréhabilitation (SUN) is an innovative structure linking two institutions, the CHUV and the Hôpital de Lavigny. With 75 beds and nearly 200 employees, the SUN provides highly specialized and interdisciplinary care in academic neurorehabilitation, for more than 500 hospitalized patients and nearly 2000 outpatient patients per year.

It is within this framework that the hospital department is developing, while keeping alive the values that are dear to it:
Benevolence, equity, respect, and responsibility in a collaborative managerial approach.

We offer you the possibility to discover a fascinating job in neuro-rehabilitation, at the heart of interdisciplinarity, in a partnership relationship with patients and their relatives.

Within the medical secretariat team of the Département Hospitalier de Lavigny, we are looking for
Medical Secretary at 80%

Your mission:
Within our medical secretariat, you contribute to the smooth administrative and organizational functioning of hospital activities, by ensuring quality support for patients, residents, and various healthcare professionals.

Your main responsibilities:
Ensure the registration and follow-up of hospital admission requests;
Manage, monitor, and control financial guarantees with insurance companies as well as requests for stay extensions;
Organize and coordinate internal and external medical transport, notably for patient and resident appointments;
Ensure the management of medical agendas and appointment scheduling;
Guarantee the telephone availability of the secretariat in collaboration with the team;
Welcome and guide patients, residents, their relatives, as well as various interlocutors;
Perform the typing and formatting of medical reports, letters, and other medical documents;
Ensure the follow-up of billing processes in the various IT tools;
Keep the secretariat's statistics and administrative procedures up to date;
Collaborate closely with doctors, nursing teams, and various internal and external partners.

Your profile:
A training as a medical secretary or commercial/administrative training, ideally completed by experience in the health field;
Professional experience in a medical secretariat or in a hospital environment, an asset;
Excellent command of French, both oral and written;
Good ease with IT tools and administrative software;
Developed sense of organization and priorities;
Your rigor, autonomy, and reliability in managing administrative tasks;
Excellent interpersonal skills and a great sense of welcome;
A capacity to work in a team and to collaborate with interlocutors of various functions;
Discretion and respect for confidentiality inherent to the medical field.

We offer:
A stimulating and fascinating job within an institution belonging to the Vaud neuro-rehabilitation sector, recognized for the quality and diversity of its services, which despite its large-scale mission remains human-sized;
The possibility to highlight professional skills in an interdisciplinary manner where each skill is valued and taken into account;
Belonging to a committed and motivated team and being able to contribute to projects to improve the quality of care in an environment where the human element still has its full place;
The possibility to take on many exciting challenges in a context of expanding the structure, in close collaboration with an involved, committed, and benevolent management team;
A magnificent working environment in new premises where hippotherapy care is provided, on a climbing wall, or even in a modern therapeutic pool, all with an implemented robotic park;
Working conditions according to the standards of the CCT of the Vaudois semi-public health sector;
Social benefits of a large institution, cafeteria, free parking, public transport ensured from Morges station.

Start date: January 1, 2027
Application deadline: September 15, 2026
Information: Isaline Meylan, Responsable Pôle Administration,
Interested in this mission? We look forward to receiving your complete application file (cover letter, CV, copies of diplomas and work certificates).

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