Administrative Assistant at 100%

Ref 2582314 | Date: 1 Oct 2026

HE Helvetic Emploi Sud Romand SA

Mandated by one of our clients based in the Nord Vaudois, we are looking for their future

Administrative Assistant (M/F) at 100%

Your tasks:

• Preparation and monitoring of shipping, import and export documents (commercial invoices, customs documents, certificates of origin) and ensuring the link with our freight forwarders and carriers.
• Organization of shipments to our clients in Switzerland and abroad, comparison of transport offers
• Monitoring imports from our international suppliers, checking customs clearances and ensuring that goods arrive at the right time.
• Preparation of customer invoicing and checking the consistency between deliveries, documents and invoices.
• Processing of mail, emails and incoming telephone calls
• Support to the team in various administrative tasks and participation in the smooth running of the office.

Your profile:

• A CFC as a commercial employee or an equivalent administrative training
• Initial experience in administration particularly in import/export, logistics or transport, ideally within an SME.
• French as a native language, as well as good knowledge of English and German.
• Proficiency with office tools (Office suite or equivalent, messaging, ERP)
• Organized, rigorous and reliable, you know how to set your priorities and see your files through to the end.
• Helpful, discreet and endowed with a true sense of service, you enjoy working in a team.

Start date: immediately or to be agreed

Important information: the position is on-site, no teleworking possible.

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