Executive Assistant at 50%

Ref 2580684 | Date: 23 Sept 2026

SAMSIC EMPLOI SA

Executive Assistant at 50% (M/F/D)

Job description:

Together, let's prepare your future.

SAMSIC-Emploi SA, a leader in its field of activity, is today the solution for your job search in the Tertiary sector.

Mandated by one of our clients, we are looking for an Executive Assistant.

Main responsibilities:

. Drafting and production of institutional documents

Format and create administrative and strategic documents.

Draft, correct, and structure emails, reports, administrative notes, meeting minutes,

internal procedures, directives, and other institutional documents.

Compile and synthesize information in order to produce coherent, precise documents adapted to

their recipients.

Prepare professional presentations for internal and external meetings using Microsoft

PowerPoint.

Create visual materials and internal or institutional communication documents with Canva.

Management of emails and the Management's secretariat

Manage the Management's mailbox and the addresses entrusted to it: reception, sorting, prioritization,

filing, and archiving of messages.

Prepare and draft responses, submit them for validation when required, then ensure their sending

and follow-up.

Forward requests to the competent interlocutors, perform necessary follow-ups, and ensure

compliance with deadlines.

Guarantee the traceability of exchanges and strictly preserve the confidentiality of correspondence and

attachments.

Filing, organizing, and archiving:

Organize and structure the establishment's administrative files.

File, organize, and maintain physical files in the provided spaces, as well as

digital files in authorized shared or individual directories.

Ensure physical and digital archiving of documents according to a coherent filing plan and

applicable retention instructions.

Manage versions, access rights, and documentary traceability to ensure that reference documents

are identifiable and accessible only to authorized persons.

Update, organize and, when necessary, reorganize institutional documentation.

Prepare files intended for authorities, notably the DIP and the OCIRT, as well as the files

necessary for audits, controls, and internal procedures.

Administrative support to the Management:

General Manager: prepare institutional files, compile strategic documents, format

notes, emails, and official communications, and ensure the requested administrative follow-up.

Deputy Director: prepare administrative and organizational files, and structure documents related

to pedagogical or administrative functioning.

Support to the Dean of Maturity and Quality Manager:

Organize the documentation of the quality system.

Format and maintain internal procedures.

Structure files related to certifications, audits, and controls.

File and archive the corresponding institutional documents.

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Profile sought:

Required skills:

Writing and linguistic skills:

Impeccable French required, both written and oral, with perfect mastery of spelling,

grammar, syntax, and punctuation.

Excellent ability to autonomously draft emails, reports, notes, minutes,

procedures, and professional communications.

Ability to synthesize information, structure complex documents, and adapt the tone and

level of detail to the recipient.

Good level of written and spoken English.

Administrative and organizational skills:

Very high administrative rigor and excellent sense of priorities.

Excellent organizational, filing, arranging, and physical/digital archiving capacity.

Attention to detail, writing quality, and traceability.

Ability to work with several management interlocutors, follow several files simultaneously, and

meet deadlines.

IT skills:

Microsoft Word: excellent mastery of advanced layout and document structuring.

Microsoft Excel: excellent mastery of tracking tables and data organization.

Microsoft PowerPoint: excellent mastery of professional presentation preparation.

Very good mastery of professional messaging tools, shared calendars, and

documentary storage spaces.

Canva: mastery of this tool for the creation of visual materials and institutional documents

constitutes a major asset.

Acute sense of confidentiality, discretion, and duty of reserve.

Reliability, loyalty, and rigorous respect for Management instructions.

Autonomy, discernment, and sense of priorities.

Ability to work with several management interlocutors.

Spirit of initiative and sense of organization.

Profile sought:

Administrative training or equivalent.

Experience in an administrative or secretarial position desired.

Excellent ability to produce structured and professional documents.

Impeccable mastery of French, indispensable for the performance of the function.

Interest in structured institutional environments and quality processes.

And if you are ready to take on this exciting challenge offering great prospects, send us your application as soon as possible!

NB: Without a response from us within 15 days, please consider that we have not selected your application. We would nonetheless like to keep your profile for other future opportunities.

The Samsic Group is committed to a CSR approach.

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