Administrative Assistant (m/f/d)

• 25 June 2026 • 80 - 100% • Indefinite duration • Rämistrasse 101, 8006 Zürich • Log in to see the salary estimate from jobup.ch Administrative Assistant (m/f/d) # The Product Development Group Zurich was founded in 2012 and is led by Professor Mirko Meboldt. We focus on human-centered product development and consider the connection between research and teaching to be the key to excellent education. We see ourselves as partners of industry and promote continuous knowledge transfer through collaboration as well as the education and further training of students and graduates to strengthen the competitiveness of the mechanical engineering industry. As a result of the retirement of our Administrative Assistant, we are looking for a multi-talented, personable individual as a successor starting 1 November 2026 or by arrangement. Look forward to a dynamic, creative environment in which you can take on responsibility and actively help shape it. Job Description ## After the induction phase, you will be responsible for the smooth operation and independent management of the administration of the pd|z research group. You are the central contact person for organizational matters and take on a coordinating role in a versatile and varied field of activity: Finance • You proactively manage and monitor all financial resources of the professorship • You plan and monitor the budgets of the group and the projects • You support financial reports and coordinate scientific reporting • You prepare invoices and are responsible for expense processing • You take on further administrative financial processes, such as orders and credit card statements Personnel • You administratively supervise and coordinate the entire employee lifecycle (entry to exit) together with HR • You support the recruitment and hiring of employees as well as contract management • You control time management Organization & Coordination, other tasks • You organize meetings, presentations, seminars, and conferences • You provide administrative support in the area of teaching • You help with the design and maintenance of web content Profile ## • You have a commercial or adequate education and several years of experience in a comparable administrative position as well as in the finance sector, ideally in an international university environment • You are committed, talented in your profession, and have an initiative and flexible work attitude • You communicate confidently in German and English, both written and spoken • You are proficient in standard MS Office programs and can easily adapt to internal specialized programs (SAP) • You impress with your quick comprehension and can easily familiarize yourself with new complex processes • You work very independently, structured, and responsibly • You maintain an overview during different requirements, know how to set priorities sensibly, and are characterized by a prudent and efficient way of working • Working in a team gives you great joy. With your open, communicative nature and your steady personality, you contribute to a positive and collegial atmosphere We offer ## • Your profession with impact: Become part of ETH Zürich, which not only supports your professional development but also actively contributes to positive changes in society • Following consultation with your supervisor, you can split your working hours between the office and home office. Family situations and special framework conditions will be taken into account • ETH Zürich offers diverse courses and continuing education opportunities • Discounts such as public transport subscriptions and car sharing, wide range of sports offerings from ASVZ, childcare, etc. • Attractive pension benefits via the pension fund PUBLICA Working, Teaching and Researching at ETH Zürich Diversity and sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, value diversity, and maintain a work and learning environment in which the rights and dignity of all employees and students are respected. On our website regarding equal opportunity and diversity, you can learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a central value for us - we work consistently towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Cover letter • CV • Work certificates and diplomas Further information about the group can be found on our website www.pdz.ethz.ch. For information, Prof. Dr. Mirko Meboldt is available at meboldtm@ethz.ch (no application documents). Please apply exclusively via the online application portal. Applications via e-mail or by post will not be considered. We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. ETH Zürich's terms and conditions apply to recruitment agencies. About ETH Zürich ## ETH Zürich is one of the best technical universities in the world. We are known for our excellent teaching, pioneering fundamental research, and the direct transfer of new findings into society. More than 30,000 people from more than 120 countries find an environment with us that promotes independent thinking and a climate that inspires excellence. In the heart of Europe and networked worldwide, we jointly develop solutions for the glob