Administrative Secretary (50%)

• 04 September 2026
• 100%
• Indefinite duration
• 98, rue de St. Jean, 1211 Genève, 1204 Genève
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The Fédération des Entreprises Romandes Genève is the essential employers' organization of the canton. With 29,000 member companies and more than 80 professional associations, it plays a central role in the economic and social life of the region.

Its teams support employers every day on subjects as varied as labor law, social security, vocational training, occupational health, or collective bargaining. A wide scope, diverse professions, a mission that has meaning.

Joining the FER Genève means joining a reference institution and contributing every day to the vitality of the Geneva economy.

Job Description ###

Occupancy rate: 50 %

Reporting line: Director of the Media Hub

Working time organization: ideally a presence every morning; other possibility: full Monday, three mornings and one day off per week

Desired start date: as soon as possible

The environment in which this position is situated

Join a key player in the Romande economy!

The FER Genève operates in a stimulating and constantly transforming environment, at the heart of the economic and political challenges of our region. By joining our Media Hub, you will actively participate in the influence of Entreprise romande, the reference media for entrepreneurs. Rigor, team spirit and solution orientation guide our daily action, in service of a dynamic and innovative economy.

The Media Hub promotes member companies, manages relations with the media and strengthens the influence of the FER with decision-makers, the media and the general public. As the reference media for Romande entrepreneurs, Entreprise romande provides information on economic, political and entrepreneurial issues, highlights FER members and shares practical advice and best practices, in service of a dynamic, innovative and value-creating economy.

Your mission

Reporting to the Director of the Media Hub, you will contribute directly to these missions on a daily basis.

Within the Entreprise romande team, you will guarantee the operational fluidity of the department, while progressively participating in its commercial development. You will ensure:

• The secretariat of the department;
• The management and development of Entreprise romande subscribers;
• The development of advertisers and advertising partnerships;
• The accounting follow-up of the department and the publication.

You thus offer the team a reliable and structured administrative base, directly at the service of editorial production.

Main Responsibilities

1. Management of the department secretariat

• Ensure the usual management of the secretariat: telephone reception, mail, agendas and organization of internal meetings.
• Provide transversal administrative support to the members of the Entreprise romande team.

1. Commercial development and management of Entreprise romande subscribers

• Keep the subscriber file up to date: creations, changes and cancellations.
• Participate in the prospecting, loyalty and development of the subscriber portfolio.
• Respond to subscriber requests and guarantee quality customer service.
• Contribute to the development of advertisers and advertising partnerships, with a progressive increase in skills in this commercial aspect.

1. Accounting of the department and Entreprise romande

• Process supplier invoices, follow payments and prepare supporting documents.
• Collaborate with the accounting department for closings and financial reporting.

1. Document management and other activities

• Document management: classify Entreprise romande articles in Syracuse, send supporting documents to the persons concerned, archive contracts and newspapers.
• Expense report management.
• Proofreading: perform proofreading of the department's texts and content.

Profile sought ###

Education & experience

• Holder of a CFC in commercial employment or a title deemed equivalent
• Minimum 3 years of experience in an administrative or similar position
• Proven experience in administrative secretariat
• Ideally, a first experience in commercial prospecting, service sales or development of partnerships
• Exposure to current accounting and the management of client or subscriber files is an asset

Skills & qualities

• Ability to ensure the usual management of a secretariat (telephone reception, mail, agendas, organization of meetings)
• Ability to provide transversal administrative support to a team
• Mastery of subscriber management (creations, changes, cancellations) and a keen sense of customer service
• Ability to process supplier invoices, follow payments and prepare supporting documents
• Ability to collaborate with accounting for closings and financial reporting
• Commercial spirit, interpersonal ease and ability to convince, with the desire to increase skills in the sale of advertising space
• Result orientation: ability to identify opportunities and transform them into revenue for the media
• Rigor, sense of priorities, team spirit and solution orientation

Languages

• Perfect mastery of French, both oral and written (C2 level)
• Good knowledge of German (B1/B2 level), an asset

Why join the FER Genève?

• Contribute concretely to the influence of Entreprise romande, the reference media for Romande entrepreneurs, and to highlighting member companies
• Play a key role in the operational fluidity of a hub that manages relations with the media and strengthens the influence of the FER with decision-makers and the general public
• A varied and versatile position, between secretariat,