Personal Assistant to the CEO (m/f/d) 100%

• Direct collaboration with the CEO in an absolute position of trust • Broad international area of responsibility with high level of personal responsibility About Our Client ## Our client is an internationally active company with a demanding stakeholder environment and global presence. For the direct support of the CEO, we are looking for an experienced, discreet and highly organized personality as Executive Assistant / Personal Assistant to CEO. Job Description ## • Proactive support of the CEO in all organizational and administrative matters • Coordination and monitoring of deadlines, pending items and business-critical tasks • Preparation, processing and follow-up of correspondence, contracts and important documents • Support with contract signings, notarizations and administrative approval processes • Organization and coordination of Board of Directors, Management and Stakeholder meetings • Interface function to Board of Directors members, investors, legal advisors, authorities and other external partners • Maintenance and management of company documentation as well as regulatory documents • Coordination of invoice approvals and payment processes • Support in cash flow monitoring as well as in investment-related administrative tasks • Collaboration with accounting, tax and financial service providers • Preparation of tax-relevant documents and coordination with external specialists • Communication with banks, insurance companies and external service providers • Management of administrative processes in connection with companies and authorities at home and abroad • Collaboration and coordination of cross-departmental projects • Support in facility management of commercial and residential properties • Coordination of external partners and service providers • Processing of physical and digital document filing • Reception and care of guests at meetings and events • Management of a complex and international calendar • Organization of business trips including transport, accommodation and itineraries • Support with selected personal matters of the CEO • Coordination of various private and business appointments • Support of the CEO in a dynamic and international environment with high confidentiality The Successful Applicant ## • Several years of experience as Executive Assistant, Personal Assistant or in a comparable position of trust at C-level • Demonstrable experience in an international and complex corporate environment • Proficient German and English skills in spoken and written form • Professional handling of demanding stakeholders, Boards of Directors, investors, authorities and external advisors • Experience in contract management, regulatory processes as well as corporate law and administrative topics is an advantage • Good knowledge of financial and administrative processes, especially accounting, payment transactions and budget/cash flow coordination • High discretion, loyalty and strong sense of responsibility • Highly organized, structured and solution-oriented personality with a hands-on mentality • Valid driver's license Cat. B What's on Offer ## Have we aroused your interest? Then we look forward to receiving your application. Quote job ref JN-072026-7072233 Job Function Office & Management Support Specialisation PA Industry Business Services Where St. Gallen Contract Type Permanent Job Reference JN-072026-7072233