Executive Assistant - 100%

Ref 2578866 | Date: 15 Sept 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). The [Direction médicale et qualité](< >) is a functional structure that embodies medical authority within the meaning of the Geneva law on public medical establishments. Its mission is to guarantee the quality and safety of the medical services offered by the HUG. After consultation with the Establishment Medical Council, it develops the medical policy of the HUG and proposes it to the competent authorities. It ensures its application throughout the HUG and is its guarantor towards the Executive Committee and the Board of Directors. The Medical Director is responsible, in particular, for clinical research and postgraduate training. She approves the medical and therapeutic practices of the medical services and units. Executive Assistant - 100% Within the Direction médicale et qualité, you will ensure, autonomously and in close collaboration with other members of the secretariat, the activities of an institutional executive secretariat. You provide the necessary support to the Medical Director, a member of the Executive Committee, in the conduct of her missions and contribute to the smooth running of the Direction médicale et qualité. In an environment involving many internal and external interlocutors, you deliver services with a high degree of professionalism, autonomy, and discretion, while strictly respecting confidentiality and taking into account institutional stakes. You ensure the management and follow-up of sometimes complex files, coordinate exchanges with directorates, services, authorities, institutional bodies, and external partners, and contribute to the preparation of elements necessary for the decision-making of the Direction médicale et qualité. Within the framework of the delegations entrusted to you, you must be able to take decisions falling within your scope of responsibility, by evaluating the associated risks and mobilizing the necessary resources, including the directors of the various Directorates and/or the heads of Department. Depending on the organization of the secretariat and the needs of the Direction médicale et qualité, you will also be entrusted with the responsibility of specific activities, supporting bodies, commissions, projects, or cross-functional processes for which you will ensure administrative coordination and follow-up as part of the position. You also autonomously ensure various administrative tasks for the Direction médicale et qualité, notably in connection with support to the members of the team of said Directorate. All your activity must be carried out in a team spirit, allowing for proactive functioning of the Direction médicale et qualité secretariat. Qualifications Having benefited from a commercial maturity and the federal diploma of executive assistant (or an equivalent diploma), you have at least 5 years of professional experience in an executive assistant position within a large structure. You possess an excellent sense of organization, administrative rigor, and excellent management of priorities. In your previous experiences, you have handled complex files involving multiple stakeholders. Your excellent analytical and synthesis skills allow you to anticipate needs, evaluate stakes, manage several activities simultaneously, and guide files with discernment in a demanding environment. You possess excellent interpersonal and communication skills and demonstrate diplomacy towards your interlocutors. You attach paramount importance to service delivery and absolute respect for confidentiality. Of a flexible, committed, and dynamic nature, you favor teamwork and collaboration. You have mastered French perfectly and possess a high-level writing capacity. You hold expertise in the use of office tools and management IT. Finally, your linguistic knowledge in English and/or German are assets for the position. Additional Information * Start date: as soon as possible * Number of positions: 1 * Activity rate: 100% * Function class: 14 * Contract: CDI * Application deadline: * Request for information: Mme S. Hertzschuch Tiger, deputy director, [Write an email](< >), tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed regardless to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid7bd7a8fjm jpit0938jm jpiy26jm