Coordinator Secretary (m/f) - 80%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting nearly 1'300 employees, the Département de psychiatrie responds to a triple mission involving the treatment of mental disorders, training, and research. Thus, the department's mission is to screen and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives. Organized into two services (Le CAAP Grand –Pré and le CAAP Arve), the department offers hospital and outpatient services. The service d’addictologie offers psychiatric, psychosocial, and psychotherapeutic treatments to all persons suffering from an addiction with or without substance within the framework of a public service mission. Coordinator Secretary (m/f) - 80% In your capacity as a coordinator secretary, you manage the medical and administrative secretariat. You ensure telephone reception as well as the reception of patients by checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements. You take care of the opening, constitution, updating, filing, and archiving of patient medical files according to standards; you also perform the control of therapist billing as well as the entry of reports into DPI. You manage the various reports to insurance companies in coordination with the physician in charge (meeting deadlines), as well as the stock of material and administrative forms in compliance with institutional rules; you write routine correspondence and perform other secretariat tasks specific to the CAAP-GP. Qualifications You hold a CFC as an employee in commerce or an equivalent training in the field of medical secretarial work. You have a very good mastery of IT tools (standard ECDL level in Word, Excel, Outlook) as well as the institutional software in use at the HUG, such as DPI, DPA, OPALE, and GRECO. You perfectly master the French language; knowledge of English would be an asset. You have successful experience in the autonomous management of a medical secretariat. Punctual, reliable, and autonomous, you have a sense of organization and priorities and demonstrate very good resistance to stress. Rigorous, flexible, and fast, you are comfortable managing a heavy workload, even while being highly solicited for various requests. You are a motivated person to acquire new knowledge and to invest yourself in the function and demonstrate a good team spirit. Flexible in hours, you are required to work at the different outpatient and hospital sites of the sector and the department. Additional Information Start date: Number of positions: 1 Activity rate: 80% Function class: 10 Contract: CDI Application deadline: Information request: Mme F.Duchoud Pitzalis, head of secretariat, tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the 2 most recent work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid10dc349jm jpit0730jm jpiy26jm