Administrative Assistant (M/F)

We are recruiting on behalf of a civil engineering office for an Administrative Assistant to ensure the administrative follow-up of projects and to contribute to the preparation of public and private tenders.

You will hold a versatile position, combining administrative management, invoicing, preparation of tender documents, and external communication, in close collaboration with the technical teams.

Responsibilities

• Ensure administrative management and invoicing of contracts
• Participate in the assembly and preparation of public and private tenders
• Prepare and format the various documents necessary for the files
• Develop external communication materials: project references, organizational charts, employee CVs, etc.
• Draft and format various documents related to the office's activity
• Prepare and ensure the online posting of company publications
• Provide administrative support to teams in the follow-up of their activities

Profile

• Minimum 3 years of experience in a similar role
• Good knowledge of procedures related to Swiss public procurement
• Excellent command of French, both written and spoken
• Ability to draft and format technical documents related to the profession
• Very good command of Word, Excel, and PowerPoint
• Good organizational skills and rigor in file follow-up
• Interpersonal skills and a taste for teamwork
• Knowledge of English is an asset
• Good command of artificial intelligence tools is also a plus

Benefits

• Flexible activity rate of 60 to 100 %
• Flexible hours
• Home office 1 day/week
• 7 weeks of vacation

Contact information

Do not hesitate to send us your application, it will be treated with complete confidentiality! Julien Jacquet

About us

Adecco Placement Fixe Genève & La Côte, is your agency specialized in the search and placement of permanent personnel for the Geneva and La Côte region.

Specialists in the fields: Office-Administration; Real Estate; Construction, Engineering Office and Architecture; Electricity; HVAC; Industry.