Head of Administration and Finance

Head of Administration and Finance (60–80%) Head of Administration and Finance (60–80%) From July 2026 or by arrangement We are atelier zürich - a 10-member team in the field of interior architecture that creates spaces with character. Our portfolio is high-end, our clientele is international, and our projects are demanding. With us, no 08/15 concepts are created, and there is always something going on here. We are looking for someone who sees the structure in the chaos, sets the pace, and keeps our management free. Our next challenge: We are bringing the accounts receivable and accounts payable accounting completely in-house. For this, we are looking for a bright mind with deep Abacus know-how who will digitalize and optimize our financial processes from the ground up. Your tasks As the administrative and financial hub of our studio, you will take over: In-house Finance & Processes: Setting up and managing accounts receivable/accounts payable, invoicing, and dunning management. Introduction of new, digital processes. HR Management & Team Admin: You look after our agency system and are the contact point for administrative team matters. Additionally, you organize our team events. Team Building: You support the management in recruiting, coordinate interviews, and ensure smooth onboarding of new talents. Everyday Joker: You think ahead before we do, and organize everything that arises in daily operational business (e.g., travel, office management, and maintenance). High-End Communication: You correspond with style and on an equal footing with our demanding, international clients as well as with partners and the team - you are our business card to the outside world. What you bring We are looking for an organizationally strong personality with fast synapses: Foundation: Completed KV degree and at least 5 years of professional experience in a similar function, ideally in the environment of architecture, design, agencies, or luxury goods. Abacus Professional: You master Abacus in your sleep and bring experience in operational accounting. IT Curiosity: High IT affinity and the desire to make processes more efficient via Cloud, AI, and digital workflows. Mindset: Fast thinking, flexibility, and sovereignty in dealing with exclusive clientele. Business-fluent German and English are mandatory. Precision: You work extremely structured and know that in the high-end sector, every single small detail counts. Bonus: You are proficient on the Mac and ideally know Adobe InDesign. Why to us? We do not offer you a place to rest, but a place for real co-creation: Scope for design: Short decision-making paths, flat hierarchies, and a lot of personal responsibility from day one. Atelier Vibe: A bright, inspiring office in the city of Zürich. Team Spirit: A motivated, closely networked team that pulls together and celebrates successes together. jpida5ec846jm jit0626jm jiy26jm