Procurement & Operations Manager (w/m/d)

You ensure that production plans become finished machines.

TomFit develops and builds the TomBot, an AI-powered power machine, in Switzerland. Engineering, final assembly, and testing remain with us. Our supplier network is growing in Switzerland and Eastern Europe. The next step is the transition from small series to significantly higher quantities at our new location in Stettbach.

For this, we are looking for a person who independently takes responsibility for technical procurement and material supply and brings selected operational projects to completion.

Your Role

Your focus is the reliable material supply for our production: the right parts, in the right revision and quality, at the required time and under economic conditions.

Additionally, you take on operational projects at the interface between Engineering, suppliers, production, and logistics. You work directly with the Head of Operations and receive clear responsibilities and decision-making authority.

You do not have to solve every technical problem yourself. But you recognize what needs to be clarified, bring the right people together, and ensure that open points become reliable results.

What you take on

• Procurement from start to finish. You derive requirements from bills of materials, production planning, and inventory, request quotes, compare conditions, and trigger orders. You check order confirmations, track deliveries, and clarify deviations until completion. It involves mechanical drawing parts, sheet metal and welding assemblies, electromechanical components, electronics, and standard parts.
• Control of drawings and revisions. You ensure that every order is based on the released drawing and the current revision. If the drawing, bill of materials, and quote do not match, you clarify this before ordering.
• Building and developing suppliers. You find suitable suppliers in Switzerland and Eastern Europe, negotiate prices, delivery times, and conditions, and build reliable partnerships. You assess framework agreements based on total costs, volume risk, and commitment, not just the unit price.
• Substantial goods receipt. Together with production and engineering, you ensure that parts are not just counted, but checked for dimensions and function. You consistently follow up on delivery and quality problems with the supplier.
• Actively managing material availability. You recognize early which parts jeopardize the production plan and initiate countermeasures, such as partial deliveries, alternative sources of supply, or a coordinated change in sequence. You escalate critical risks in a timely manner, with a clear assessment and a proposed solution.
• Independently implementing operational projects. Whether it is a supplier change, material provision for a new machine series, or equipment for Stettbach: you structure the undertaking, clarify responsibilities, coordinate dependencies, and meet deadlines.
• Status that everyone can see. You keep article, supplier, and order data up to date in the ERP so that production and engineering can see the status of every order themselves at any time without having to ask.

What you bring

• You have already held responsibility for suppliers, a relevant order volume, or an entire material or supply topic, ideally in mechanical engineering, device manufacturing, or vehicle construction.
• You read technical drawings, understand tolerances and common manufacturing processes, and ask questions instead of incorporating an assumption into an order.
• You negotiate bindingly and calculate in total costs, not just unit price.
• You make status and problems visible early. Transparency is part of the work for you.
• You combine speed with care and enjoy working hands-on in a company that is currently building up.
• You speak fluent German and good English.
• You work confidently with ERP and Excel.
• Ideally, you have already worked with AI tools and are not afraid to write prompts or adapt simple code.

We do not require a specific number of years of professional experience or a senior title. What is decisive is what responsibility you have already taken on and how you solve problems.

AI and automation are part of our daily work routine

Our ERP, CAD, and bill of materials data are interconnected. Internal tools and AI agents already support order processing and the monitoring of delivery status. So, you are not starting with a blank sheet.

You work actively with them: You write and improve prompts, adapt agents, and automate recurring processes, if necessary also with simple scripts. The verification of information and the responsibility for decisions remain with you.

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