Receptionist & administrative secretary in a notary office (f/m/d) 90- 100%

• 28 July 2026 • 100% • Indefinite duration • Spotted, 1204 Geneva For our client, a human-sized notary office located in Geneva left bank, we are looking for a Receptionist & administrative secretary in a notary office (f/m/d) 90- 100% Your missions • Physical and telephone reception of clients (switchboard management, preparation of meeting rooms, service of refreshments, maintaining order in reception areas) • Administrative processing and legalization of documents (legalization of signatures, certified true copies, filings and procedures related to apostilles) • Management of mail and emails (reception, opening, processing and distribution of mail, management of the office emails, searching for and transmitting information related to notary files: wills, marriage contracts, etc.) • Preparation of notary formalities (constitution of files for the Land Registry, the Commercial Register and the cantonal tax administration) • Administrative and accounting follow-up (processing and verification of deed taxation, printing and scanning of invoices, entry of supporting documents for accounting, petty cash management, follow-up of receipts and simple invoicing) • Document management and archiving (updating tracking tables on Excel, preparation and organization of archives) • Management of the stock (supply and monitoring of office supplies, management of office equipment) • Versatile administrative support (various administrative procedures, use of accounting software, occasional assistance to the team as needed) Profile sought • English minimum B2 level (reception, correspondence and telephone); another language a plus • Proven experience in the notary or legal field • Proficiency in the Microsoft suite (Word, Excel, Outlook) • Irreproachable spelling • Neat presentation, adapted to the environment of an office Working conditions and benefits • Salary on 13 months • Contract at 90-100% to be discussed (40h/week for 100%) • Working hours: 8h-12h, 13h-17h • Underground parking possible • Nice cafeteria, equipped kitchen, coffee machine, microwave • Pleasant environment, easily accessible by public transport and close to the highway Interested? We are waiting for your complete application (CV, cover letter, certificates and diplomas) right now.