Receptionist / Administrative Assistant

• 10 juillet 2026 • 100% • Durée indéterminée • Rue du Conseil-Général 3-5, 1205 Genève Job Objective Ensure the smooth running of the work environment and provide versatile support to the various departments within the firm. Main Responsibilities ## 1. Reception management and administrative management ### • Welcome visitors and manage telephone calls. • Manage incoming and outgoing mail. • Supervise the various email inboxes. 2. Logistics and supply management ### • Ensure the maintenance and management of equipment (telephones, printers, water bottles). • Perform weekly errands. • Ensure the link with real estate agencies and suppliers. 3. Planning and event support ### • Organize and coordinate internal events. 4. Versatile administrative support ### • Provide administrative support to legal assistants and lawyers. • Provide support to the Accounting department in the preparation of expense reports (*expense reports*), as well as for the scanning and filing of invoices. • Assist various employees during connections to Teams, Webex and Zoom. • Provide support to the IT department for ordering equipment and managing the IT inventory. • Assist the HR department with onboarding and offboarding processes, holiday tracking, as well as work permit requests for new employees. 5. Library ### • Scan books and perform their cleaning in PDF format. 6. Archiving ### • Ensure the organization and archiving of physical and digital documents Profile sought ## • Excellent command of French and English, both spoken and written • Initial experience in an administrative, assistant, reception, or office coordination position is an asset. • Excellent organizational and priority management skills, with the ability to manage multiple tasks simultaneously. • Excellent interpersonal and communication skills, with the ability to interact professionally with employees, clients, and external service providers. • Ability to work autonomously while collaborating effectively within a team. • Versatile, flexible, and service-oriented person, ready to provide support to different departments. • Good command of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint); knowledge of Microsoft Teams, Webex and Zoom is an asset.