Event Manager / Event Managerin

Short & brief Berghotel Schatzalp – We love being among the best! The Schatzalp ski hotel is located 300 metres above the climatic health resort of Davos on a unique sunny terrace. It was founded in 1900 as one of the leading luxury sanatoriums of its time. Thomas Mann mentioned it several times in his literary classic The Magic Mountain from 1924. In 2008, the hotel received the award for the most historic hotel in Switzerland, and we are still very much in vogue. In just 4 minutes from the centre of Davos, you can reach the Schatzalp with the hotel's own funicular railway from 8 a.m. to midnight. Swiss Historic & Garden Hotel Schatzalp: • 92 rooms and three Schatzalp lodges – Chalet, Villa Guarda and a holiday apartment • The hotel's own Slow Mountain ski area with great off-piste options • Private botanical garden Alpinum alpinum.ch (http://alpinum.ch) • Belle Epoque Restaurant for breakfast, dinner and banquets • Snow-Beach terrace restaurant TOP OF DAVOS • Panorama Restaurant (1,865 metres) • Piano bar & lobby • Winter toboggan run & summer toboggan run Your Profile • Completed training or corresponding further education in event management, in the hotel/gastronomy industry. • Several years of professional experience in the planning, organization and execution of banquets and events, ideally in upscale hospitality. • Experience in the processing of events. • Very good organizational skills, structured and independent way of working as well as a strong sense of responsibility. • High communication and social competence as well as strong customer and service orientation. • Confident and professional appearance towards guests, customers, internal departments and external partners. • Resilience, flexibility and solution orientation, even in hectic situations and with short-term changes. • Strong quality awareness and attention to detail. • Good user knowledge of standard MS Office programs and affinity for digital planning tools. • Experience in creating and processing event documents with the CCM module of Fidelio V8.1; knowledge of the system is an advantage. • Professional experience at the reception is desirable, but not a requirement. • Very good German skills as well as good English skills; further language skills are an advantage. • Willingness to work flexible hours as well as shifts in the evenings, weekends and public holidays. Your Tasks • Support of our guests and customers from the first contact (inquiry, offer, contract conclusion) to invoicing and post-processing of the event. • Full-scale planning and organization of events and banquets of various sizes. • Creation of individual offers, banquet agreements, schedules and all event-related documents. • Ongoing coordination with all internal departments (sales, kitchen, service, housekeeping, technical, reception) as well as coordination of external partners and service providers. • Creation and coordination of all processes surrounding the event including schedules, seating variants, room layouts and logistical processes. • Preparation of clear and illustrative visualizations (room plans, seating plans, process diagrams) for guests and team. • Ensuring a smooth flow of information between all participants and departments. • Organization and execution of viewings, planning discussions and detailed arrangements with the guests. • Operational accompaniment of the events before, during and after execution, including personal guest care and on-site coordination. • Monitoring of the agreed services, quality standards and time sequences during the event. • Final control of the services rendered, creation and checking of final invoices as well as timely invoicing. • Maintenance of the event database, documentation and evaluation of the events as well as carrying out follow-up actions. We offer • a varied and exciting working environment • a young and dynamic team • accommodation options • free WLAN • special conditions in the companies of the Swiss Historic Hotels • discounts for family members and friends in the hotel • comprehensive induction • free use of in-house leisure facilities (ski area, toboggan run etc.) AND MORE: • 43,5 hours weekly working time • 35 days holiday (with 12 months of employment) • 13th month salary • 2 season operation (December to end of March as well as May to end of October) • Salary above L-GAV minimum