Administrative Secretary 80%

Are you looking for a varied activity in which you can take on responsibility and make an important contribution to the smooth running of our everyday court operations with your work? Do you enjoy working in the administrative field, are structured, efficient and reliable, and maintain an overview even with a high workload and lend a hand where you are needed?

Then you are exactly right with us!
We are looking for an

Administrative Secretary 80% #

Information ###

This offers you the exciting opportunity, from 1 October 2026 or by arrangement, until 31 July 2027 for the time being, to gain a deep insight into our varied everyday court life. You can gain diverse experience and actively support our well-coordinated and committed registry team.

Your area of responsibility ###

File and business administration:

• Independent recording of new business in the business administration system and creation of file dossiers.
• Filing and scanning of summary proceedings
• Archiving of trial files and management of the archive
• Creation of judgment books
• Issuing certificates of legal force

Communication and procedural administration:

• Appointment scheduling as well as correspondence with parties, their representatives and authorities

Creation and dispatch of summonses and notices of postponement

• Preparation and dispatch of court decisions
• Notification of decisions to other official bodies
• Preparations and publications in the Official Gazette and SHAB as well as advertisements in newspapers

Reception and registry services:

• Assessment and forwarding of incoming physical and electronic mail
• Readiness to manage the reception desk including incoming control
• Receipt of applications and concerns

Deputizing at the telephone switchboard

Registry and operational organization:

• Periodic assumption of the on-call week
• Regular holiday and absence/break substitution within the commercial registry

Your profile ###

- commercial foundation - completed commercial or equivalent training with professional experience

• experience in an administrative environment - ideally experience in administration, court or law firm
• high concentration ability: - quick comprehension as well as independent, structured and careful way of working, paired with the ability to implement these even in lively situations
• good expression and communication skills - very good German skills in speaking and writing; foreign language skills are welcome!
• friendly, confident and service-oriented appearance in dealing with parties and visitors

- joy in working in a team - teamwork, resilience, discretion as well as interest in legal and organizational contexts

Our offer ###

• An interesting, varied and responsible field of activity in a modern working environment at Bahnhof Uster
• Appreciative cooperation with a committed and very collegial team that supports you during the induction.
• Attractive remuneration in salary class 12 according to the 2026 salary table of the Canton of Zürich
• Exciting professional and personal development opportunities
• A good working atmosphere with numerous sporting and social activities outside of working hours
• Currently free parking spaces as well as discounts (Lunch Check, mobile phone contract).

Your contact ###

Sounds exciting? Then we look forward to receiving your application as soon as possible, at the latest by 15 September 2026. An extract from the criminal record must be submitted before any potential employment.

Questions will be gladly answered by the Lead Court Clerk, lic. iur. Andrea Zogg (058 111 33 00).