Social secretary in charge of accounting at 70% - Les Créateliers

• Maintaining and processing email and paper mail
• Maintaining teacher contracts and schedules
• Maintaining the student database (Dolibarr)
• Management of registrations (opening, monitoring, waiting lists)
• Management of sending the activity report, the program and the call for contributions
• Drafting responses, letters, notes, minutes
• Management of the storeroom
• Management of archiving
• Implementation of controls to ensure the accuracy and completeness of the accounting, in compliance with the objectives assigned by the center managers and in compliance with the accounting directives of the FASe
• Preparation and payment of teachers' salaries, calculation of social charges, announcements to the various social institutions, year-end salary certificates
• Preparation and sending of invoices to students, debt collection
• Verification, imputation and payment of supplier invoices
• Reconciliation of customer and supplier modules, cash and bank notices with the accounting
• Entry of accounting and analytical entries
• Production of the income statement and the balance sheet
• Elaboration of the annual budget and intermediate projections
• Providing the committee with a financial dashboard and support to the treasurer
• Management of the relationship with the control body
• Holding a CFC as a commercial employee, completed by a successful previous experience of 5 years in the field of secretariat and accounting
• Demonstrating good knowledge of an accounting program
• Being autonomous in the use of specific computer systems, the evolution to be brought to them and the mass processing of data
• Having good writing skills
• Having a sense of responsibility, demonstrating rigor and good organizational skills
• Having excellent interpersonal skills and knowing how to create relationships of trust
• Being able to work autonomously, to take useful and adequate initiatives for the smooth functioning of the center, in close connection with the animation team and the committee
• Demonstrating listening skills, diplomacy, flexibility and a real spirit of service
• Mandatory presence at the workplace on Tuesdays
• Holidays to be taken during school holidays
• Salary according to the Geneva State salary scale: maximum class 11
• Following the interviews carried out, you will perform an accounting and writing test
• Start date: 1st January 2027
• Application deadline: 1st November 2026

Description of the FASe

The Fondation genevoise pour l'animation socioculturelle (FASe) is a partner institution, funded by the Canton and the municipalities, whose mission is to promote and maintain social cohesion in the canton of Geneva, i.e., to ensure the quality of the relationship between individuals and society. Through socio-educational, socio-cultural and associative field actions carried out by the centers and the out-of-walls teams, the Foundation responds to the needs of the population in terms of meeting, exchange, solidarity, citizenship, quality of life, with a general objective of preventing social disengagement.

Description of the Créateliers

The association les Créateliers is convinced that manual creative activity is a vehicle for personal developments that stimulate everyone's capacity to think and act. It promotes the creation of social links, while improving self-knowledge and knowledge of others to contribute to social change and the emergence of solidarity, cooperation and collective intelligence. The association les Créateliers organizes workshops and courses, during which techniques and know-how are transmitted, as well as socio-educational activities and socio-cultural animations with a goal of prevention and improvement of the quality of life.

The association is subsidized by the Ville de Genève as well as by the Canton de Genève. Courses for children are subsidized, while courses for adults are self-financed and generate a surplus used for various activities. The association is assimilated, by the Ville de Genève, to a leisure center. The animation team as well as its administrative and cleaning staff are remunerated by the FASe, which is also responsible for the coordination of recruitment for these functions. The teachers who teach within the Créateliers are, on the other hand, remunerated by the association.

Additional information is available on the Créateliers website as well as in its activity report. Following, data is provided which allows for measuring the scale of the secretariat and accounting activity, within the Créateliers:

In figures

Adults, in weekly courses > 210

Adults, in one-off internships > 140

Children, in weekly workshops > 80

Members > 500

Employees of the association > 30

Animation team > 3

Secretary-accountant 1

Cleaning agents 2

Weekly courses > 30

Annual customer invoices > 1’500

Annual supplier invoices > 120

Annual payslips > 250

Operating budget

monetary > KCHF 400

Operating budget

non-monetary > KCHF 450

Tender

The FASe is putting out to tender, within the Créateliers, a position of social secretary in charge of accounting at 70%. On average, 50% of the activity rate is devoted to secretariat tasks and 20% to accounting.