FM Admin Support Coordinator / Receptionist 40% (m/f/d) - on site

Present on 14 sites in Switzerland, Apleona Suisse SA offers its clientele high-quality services in the fields of Facility Management and real estate management. Drawing on our experience and expertise, we are one of the leading multi-service providers in the Swiss market
www.apleona.ch

The Apleona group employs 40,000 people worldwide, in various professions within the real estate sector

We are looking for
FM Admin Support Coordinator / Receptionist 40% (m/f/d) - on site

Your tasks
-In collaboration with two colleagues, you ensure coverage of the opening hours from 07:30 to 18:00
-Provide administrative support to the site manager and managers (soft & hard services, QHSE).
-Manage the flow of invoices (ELO), offers, orders, and monthly consolidation.
-Coordinate and follow up on client requests with the team and activities/projects ("work orders") on the campus.
-Follow up on tickets and anticipate maintenance in Navision (respecting deadlines and updating tables).
-Structure archiving/Sharepoint for all files related to activities/Services, especially in case of an audit

Our requirements
-Completed vocational training in the commercial field or similar training in the front office field (e.g., hospitality, sales)
-At least 3 years of professional experience in the reception field
-Excellent knowledge of French, spoken and written
-Ideally, very good knowledge of German and English, spoken and written
-Communicative person, enjoying teamwork and showing initiative
-Goal-oriented and capable of effectively managing different situations and requirements
-Professional and process-oriented way of working
-Very good knowledge of MS-Office; quick familiarization with client-specific IT systems (ERP systems)
-Customer-oriented, good manners, neat appearance and confidence
-Competent and considerate
-Availability to work on site

The benefits
-You have the opportunity to develop personally and professionally
-The salary you receive is fair and in line with the market
-We listen to you individually with the aim of promoting your skills
-You can contribute your own ideas
-We practice team spirit
-Our mutual relations are characterized by openness and frankness
-We practice a culture of using "tu" marked by respect and esteem

We do not accept applications by e-mail. Please apply exclusively via our online form (advertisement).