Executive Assistant 60-80 %

Executive Assistant 60-80 % Movetia is the national agency for exchange and mobility. At the request of the Confederation and the cantons, we encourage exchange, mobility or cooperation activities at all levels of education - in Switzerland, in Europe and throughout the world. Our vision: all young people should experience a significant experience in another linguistic or cultural region during their training. Because exchanges broaden perspectives, strengthen social cohesion and promote key skills for the future such as critical thinking, creativity, autonomy, open-mindedness and intercultural understanding. We thus contribute to the development of the Swiss education space - interconnected, diverse and future-oriented. You are at the heart of the action. Do you anticipate, maintain an overview even when many subjects are advancing in parallel and do you like to create the conditions that allow others to work effectively? Do you organize with foresight, communicate with confidence and know how to define priorities? Then you are in the right place. Your tasks You prepare meetings, appointments, trips and events and ensure rigorous follow-up. You maintain an overview of pending tasks, mandates and deadlines and ensure that nothing is forgotten. Proactive management of the director's agenda and coordination of appointments, engagements and internal and external requests. You provide your support in the preparation of correspondence, presentations, documents and other materials intended for management. Organization and support of the general management and Foundation Board meetings, from annual planning and the agenda to the preparation of documents and minutes, including documentation and follow-up of decisions. You coordinate certain management meetings with external institutional partners. You autonomously take charge of organizational and administrative files and participate in cross-functional projects and activities. Contribution to the development of work, information and filing processes related to management as well as to the optimization and digitization of our administrative working methods. Your profile Initial commercial training or equivalent, completed by relevant continuing education, ideally as an executive assistant, in management or business administration, or a tertiary-level diploma accompanied by corresponding professional experience. Several years of experience in a demanding assistant, staff or coordination role, ideally working for a general management or a management team. Experience in the organization and support of management bodies. Experience in the field of education, the public sector or an environment close to the political world is an asset. You express yourself with ease, both orally and in writing, in German or French and have very good knowledge of the other language. You also have good knowledge of English; Italian is an asset. You handle confidential information at all times with professionalism and discretion. You have mastered digital work tools perfectly and have a good understanding of efficient digital work processes, document management and information organization. You are willing to use new digital tools in a relevant and responsible manner, including applications based on artificial intelligence. What does Movetia offer you? Much more than << a simple job >>! With us, you work on themes that inspire and bring people together. Within a team of approximately 55 motivated employees, you can have a real impact. Our corporate culture offers you great leeway and much autonomy. And also: • A modern and pleasant office in the heart of Bern city center • A hybrid working model with up to two days of teleworking per week • Regular team events • Flat-rate contributions for mobile phones and public transport • Paid short breaks as well as a compensatory day when certain variable public holidays fall on a weekend • The risk premiums for LPP and ANP insurances (pension fund and non-professional accidents) are fully covered by Movetia. Have we aroused your interest? We look forward to receiving your complete application file via our online portal! Our HR specialist, Andrea Zurfluh (Write an email (<>)), is at your disposal for any questions. For this position, we do not accept files submitted by recruitment agencies jpida1191f9jm jpit0836jm jpiy26jm