Secretary / Administrative Clerk w/m/d / Permanent

Secretary / Administrative Clerk w/m/d (50 or 60%) / Permanent Introduction Our client is a well-established, regionally rooted construction company in concrete renovation. In the course of a succession, we are looking for a reliable, organizationally strong personality who will manage the heart of the company, the secretariat and administration, independently and act as the central contact point for internal and external contacts. Type of work Secretariat and office organization Independent management of the secretariat including telephone, e-mail and mail processing General correspondence, scheduling and coordination of the site managers as well as the management Administrative support for spec. projects Management of subcontractor documentation Since the site managers are regularly out of the house, it may happen that you work alone in the office from time to time. Project administration and controlling Creation, management and filing of order documents, bills of quantities and plans Maintaining project lists, pending tasks and order overviews Support of the site managers in administrative project processing Participation in invoicing, post-calculation and cost control Accounting and commercial tasks Preparation of the accounting documents for financial accounting Incoming and outgoing invoices, dunning management as well as payment transactions Maintenance of master data and the digital filing system Office material management and general purchasing Requirement profile Completed commercial basic training (KV EFZ) or equivalent qualification Several years of professional experience in a comparable administrative function, ideally in the construction or construction-related industry Knowledge in the construction administration or project management area is an advantage Very good knowledge of MS Office programs (Word, Excel, Outlook) Stylistically confident German in spoken and written form Independent, structured and exact way of working as well as enjoyment of administrative activities Discretion, loyalty and reliability the customer offers: Versatile key position with great personal responsibility Collegial, appreciative working environment with short decision-making paths Meticulous induction by the outgoing job holder Modern work infrastructure and contemporary employment conditions jpiddaa587fjm jit0834jm jiy26jm