Employee Institute and Project Administration 60 - 80 %

Employee Institute and Project Administration 60 - 80 % You are part of the central administrative hub of our institute and support project managers, personnel processes, and daily institute operations. Employee Institute and Project Administration 60 - 80 % Department: School of Engineering Start of work: From 1. October 2026 or by arrangement. Tasks You coordinate the administrative and timely processing of research and service projects from the offer to the project completion and ensure project documentation. You manage central processes of the institute administration and take over contract management as well as the maintenance of relevant systems and databases (e.g., SAP, CRM). You take on general secretarial work such as correspondence, mailings, telephone, mail, and the coordination of infrastructure with the facility services. You support the personnel administration of employees, international exchange students, and interns. You are part of the two-person secretariat team of the institute and support the employees with administrative tasks. You support the institute management with administrative and organizational tasks and contribute to smooth workflows through careful documentation and filing. You keep the institute's web presence up to date and support the institute's communication through the creation and publication of posts on our social media channels. Profile You have a commercial education or a comparable qualification and bring several years of experience in a demanding administrative function. You work independently, structured, and reliably and maintain an overview even with a variety of different tasks. Organizing and coordinating administrative processes gives you pleasure. You communicate stylistically confident in German and can also communicate confidently in English. In contact with employees, students, partner organizations, and departments, you act in a service-oriented and binding manner. You are proficient in using common Office applications and quickly familiarize yourself with new digital systems and processes. You appreciate working in a scientific environment and contribute to a well-functioning institute operation with your helpful, responsible, and discreet way of working. Ideally, you already have experience in project administration or contract management. Experience with SAP or comparable ERP systems will facilitate your entry into the position. If you are already familiar with the higher education or research environment, you will quickly find your way around our processes. In the absence of your colleague, you will take over her deputy role. Experience in organizing events as well as in the maintenance of websites or social media channels rounds off your profile. What we stand for With over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, ZHAW Hochschule für Angewandte Wissenschaften is one of the largest multi-branch universities of applied sciences in Switzerland. The ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation. What we offer We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the page Working at ZHAW. Here are the most important key points: Contact Co-Leader Institute for Mechatronic Systems Samy Shalaby Recruiting Manager jpida0254f4jm jit0727jm jiy26jm