Executive Assistant (GL and CA) and Secretariat Collaborator 70-90

• 03 October 2026
• 70 - 100%
• Indefinite duration
• Bern

Identitas AG is the Swiss data specialist for healthy animals and safe food. The company, based in Berne, employs approximately 100 collaborators. For 25 years, we have been developing and operating IT applications for the registration and traceability of livestock and pets, for the benefit of humans, animals, and the environment.

We are a committed team that supports one another and can be relied upon. Together, we accompany the management and the board of directors and assume varied and exciting administrative tasks. Respectful collaboration, team spirit, and diverse activities characterize our professional daily life.

For this position, starting as soon as possible or by agreement, we are looking for a proactive and trustworthy personality as

Executive Assistant (GL and CA) and Secretariat Collaborator 70-90%

Your tasks

• Assistance to two members of management in all administrative and organizational areas (calendar and mailbox management, coordination of appointments, monitoring of pending tasks)
• Planning and management of appointments as well as meetings including taking minutes of the board of directors and administrative support to the chairman of the CA
• Organization of annual planning (CA)
• Organization of internal and external events (shareholders' meeting, end-of-year meals, etc.)
• Management of various Outlook mailboxes
• General organization of the office as well as support in daily administrative tasks (support in contract management, processing of legal data, archiving, correspondence, mail, telephone, etc.)

Your qualification

• Completed commercial training with appropriate additional training (preferably executive assistance or comparable qualification)
• Several years of professional experience in a similar role
• Discretion, confidentiality, and communication adapted to all levels
• Very good knowledge of German as well as good knowledge of French, both oral and written
• Autonomous, precise, efficient, and proactive way of working

We offer you

• An interesting, responsible, and varied activity in a meaningful organization for animal welfare, food safety, and the environment
• Flexible working hours
• Progressive employment conditions and salary benefits
• Generous support for continuing education
• A modern and central workplace (Berne Wankdorf) / teleworking

Are you interested?

For any questions regarding the position, please contact Chantal Bühler, head of management support, at +41 31 996 81 59 or Jacqueline Balli, personnel manager, at +41 31 996 81 81

Your annual salary at 100% including bonuses will be between CHF 70'000.00 and CHF 115'000.00, depending on training, experience, and qualifications

Identitas AG offers you more

• Teleworking up to 4 days per week and infrastructure contribution of CHF 300.- per year
• Workplace with excellent connection to trains, buses, trams, and PubliBike stations
• Infrastructure with shower and locker room
• Appreciative corporate culture with a flat hierarchy
• Flexible annual working time, base 42 hours per week (at 100%)
• 25 days of leave, 30 days from age 50
• Promotion of work-life balance
• Sabbatical every 5 years with two additional weeks of leave
• Annual mobility allowance in the form of Reka vouchers worth CHF 300.-
• Reduced rent for car parking space
• Generous discounts on fleets of various automobile brands
• 4 weeks of paternity leave
• 16 weeks of maternity leave
• Pension fund: 65% paid by Identitas, 35% by employees, no coordination deduction and maximum insured salary up to CHF 294'000.-, additional savings options
• UVG premium paid by Identitas AG
• Space for personal development and generous support for initial and continuing training
• Transparent information culture with intranet and regular events
• Annual birthday gift and other contributions for anniversaries, marriages, births
• Bonus for the recommendation of new collaborators
• Coffee, tea, water, and fruit available freely
• In-house massage offer at a reduced rate
• Weekly bootcamp offer