Executive Assistant

Executive Assistant Magglingen | 60-60% This is your contribution Proactively support the Director and the Head of the Executive Staff as well as coordinate appointments, dossiers, and deadlines Prepare and follow up on meetings of the management, record minutes of decisions, and track pending items Organize and accompany retreats, workshops, and conferences Manage business matters and documents in Acta Nova as well as use M365 for collaboration and task coordination Coordinate administrative work for audits, reportings, surveys, and contracts Participate in projects and pragmatically further develop administrative processes and digital templates What makes you unique Commercial vocational training as well as several years of experience in a demanding assistant function; function-related further training is an advantage Very good knowledge of M365 as well as experience with electronic business management, ideally Acta Nova Strong organizational talent, high degree of independence, and confident prioritization – even with parallel or short-term assignments Stylistically confident expression in spoken and written language as well as experience in minute-taking Binding, audience-appropriate demeanor and enjoyment of working with different stakeholders Very good active knowledge of two official languages; knowledge of a third official language and English is an advantage In a nutshell With independent, proactive organization, discretion, and a high sense of quality, you will ensure smooth processes in the Executive Staff and appreciative cooperation with the different stakeholders of BASPO. What we offer Working for Switzerland We are committed to the Swiss success model and work for the welfare of the population. Lived diversity Thanks to equal opportunities, we develop our competencies and bring in different perspectives. Healthy at the workplace We support and advise our employees in the area of physical and mental health. All benefits For sport and movement in Switzerland The Federal Office of Sport (BASPO) promotes sport and its values – for all age and performance groups. BASPO unites sports policy, sports promotion, and training: This includes the largest sports promotion program Jugend+Sport and training, course, and training centers in Magglingen and Tenero. The Swiss Federal Institute of Sport Magglingen EHSM is the only university dealing with training, development, research, and services in the field of sport. Additional information The position occasionally requires temporal flexibility – for example, if a meeting lasts longer or if a planned day off must exceptionally be postponed. How well can such flexibility be reconciled with your personal situation? Questions about the position Eliane Hostettmann Questions about the application Banderini jpid6906bb9jm jit0834jm jiy26jm