Versatile Secretary - 80% (M/F)

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About the role ##

As a secretary, you will be the central point of contact for the administrative management of the structure. You will ensure the smoothness of daily operations while managing relations with service providers, clients, and Swiss administrative aspects.

We offer you
We offer you a 6-month Try & Hire opportunity leading to an extension.

Tasks ##

Overall management of the secretariat, reception, and administrative follow-up.

• Ensure physical and telephone reception of clients and third parties
• Manage mail, filing, archiving, and document layout
• Take charge of supply orders and room preparation
• Organize and book business travel (flights, hotels)
• Ensure quarterly invoicing and perform daily payments
• Collect tax documents and follow up on health insurance statements
• Perform external administrative procedures, notably with notaries

We are looking for ##

• First experience in assistance
• Good knowledge of the Swiss administrative system (taxation, insurance)
• Mastery of French and intermediate level of English (B1 minimum)
• Ability to work autonomously and proactively

To succeed in this role, your personal skills are as follows:

• Intellectual curiosity
• Proactivity
• Autonomy

Our recruitment process ##

This recruitment process is managed by Academic Work and our client wishes for all questions concerning the position to be addressed to Academic Work.

Our selection process is continuous and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools allowing to find the right talent for the right position, to promote equality, diversity and a fair process.

Being part of Academic Work ###

When you apply for this offer, you join the many consultants of Academic Work. You will benefit from many benefits but will also have a team of Consultant Managers to support you in this stage of your career.

Do you have questions about this position? ###

For any question, please contact the recruitment team at the address geneve@academicwork.ch and include the advertisement identifier 0N03AO in your e-mail

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