HR Assistant M/F, 80%, CDI - Human Resources Management

HR Assistant M/F, 80%, CDI - Human Resources Management Company Description At Hospice général, we work for better living together in Geneva Founded in 1535 in Geneva, our institution supports people who, at a point in their lives, need support for the necessary time to (re)find sustainable autonomy. We promote the social and professional reintegration of people receiving social assistance, we welcome and house people from asylum seeking backgrounds whom we follow in their integration journey. Finally, we participate in the fight against the isolation of seniors. We are more than 1' 600 female and male employees distributed across 60 sites throughout the territory of the canton. We support more than 40' 000 people. By joining our institution, you will participate in the realization of our social mission, anchored in our values of collaboration, respect, commitment, and benevolence. In a context where our teams evolve in demanding and constantly changing fields, we make it a point of honor to offer them stimulating working conditions: we aim for diversity and inclusion, we value collective intelligence, encourage exchanges and innovation, and promote initiative-taking and experimentation. Job Description Are you looking for a new professional challenge within a motivated and dynamic team? Do you share our values of commitment, collaboration, respect, and benevolence and wish to contribute to bringing our institution's culture to life? Do you care about developing links of trust and local partnerships? Do you like approaching subjects collectively? You might be our future colleague! Join us to co-construct the HR management of an institution in constant evolution! Your mission Within a team composed of HR, HR managers, in recruitment and talent acquisition officers, as well as in coordination with the entire HR department, you contribute to the application and development of human resources management. Depending on the scopes entrusted to you, you intervene in different roles: support for HR processes, collaboration on certain cross-functional HR files, role of referent or coordination of specific activities. Your main activities Reception and reference role: Entry point for HRM, you are the service respondent for all questions related to HR tools; Thanks to the quality contacts and privileged relationships you maintain, both with managers and with employees, you ensure complementarity with the HRMs to allow the reporting of information; With your HR colleagues, you manage the telephone and physical reception of the service and thus contribute to offering a quality first level of response to employees and hierarchical managers. Administrative management of the employee life cycle: In collaboration with the HRMs, your HR and recruitment colleagues, you organize and manage the administrative activities related to the employee life cycle (hiring, evolution, absences, changes in situation, and departures) and individual situations requiring specific monitoring; You ensure the proper maintenance of personnel files in compliance with traceability standards (LIPAD), as well as the centralization and updating of these files in our systems, thereby guaranteeing secure and fluid information management; You guarantee the drafting of reports and minutes. Management of individual and sensitive situations: You ensure the administrative follow-up of employees encountering problems (health, absence, etc.) and, if necessary, you rely on an HR manager for more complex situations; You prepare, write, and ensure the follow-up of formal and sensitive HR correspondence (responses to appeals, summons, HR decisions). Contribution to HR processes and steering: You contribute to the steering and anticipation of HR activities, ensuring the reliability and updating of data necessary for statistics allowing the monitoring of main HR processes; A true partner within the HRM, you are an aid to decision-making through your analysis and complementary research. Participation in recruitment: You support recruitment processes on the administrative level, ensuring the follow-up of requests before their publication, then the management of stages related to hiring and this until the integration of the new employee. Qualifications Your profile You hold a federal professional maturity, completed by an HRSE Certificate of HR Manager or a title deemed equivalent; You benefit from at least 3 years of experience in the exercise of the profession, ideally in a public domain governed by the B5 05; You master common IT tools (Word, Excel, and Powerpoint); You demonstrate excellent professional organization and good stress management; Your analysis and synthesis skills are recognized, as are your writing skills; You have a marked interest in human contact; You are comfortable in a complex environment in full evolution in terms of processes, procedures, and legal frameworks; You possess a good capacity for integration and questioning; You demonstrate rigor, professional conscience, and respect confidentiality at all times; Experience in supporting apprentices and the certification of apprentice trainers would be an asset. Additional information We offer you An open and respectful corporate culture; A continuous development of competen