Versatile Secretary - 80%

Ref 2586358 | Date: 20 Oct 2026

Academic Work Switzerland

Do you benefit from a first experience as a secretary? Are you comfortable with the Swiss administrative system? Do not hesitate any longer and join our client, a human-sized structure in wealth management!

Versatile Secretary - 80% (M/F)
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About the role

As a secretary, you will be the central point of contact for the administrative management of the structure. You will ensure the fluidity of daily operations while managing relations with service providers, clients, and Swiss administrative aspects.

We offer you
We offer you a 6-month Try & Hire opportunity leading to an extension.

Tasks
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Global management of secretarial duties, reception, and administrative follow-up.

• Ensure physical and telephone reception of clients and third parties
• Manage mail, filing, archiving, and document layout
• Take charge of supply orders and room preparation
• Organize and book business travel (flights, hotels)
• Ensure quarterly invoicing and perform daily payments
• Collect tax documents and follow health insurance statements
• Perform external administrative procedures, notably with notaries

We are looking for

• First experience in assistance
• Good knowledge of the Swiss administrative system (taxation, insurance)
• Mastery of French and intermediate level of English (minimum B1)
• Ability to work autonomously and proactively

To succeed in this function, your personal skills are as follows:

• Intellectual curiosity
• Proactivity
• Autonomy

Our recruitment process
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This recruitment process is managed by Academic Work and our client wishes that all questions concerning the position be addressed to Academic Work.

Our selection process is continuous and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools allowing to find the right talent for the right position, to promote equality, diversity and a fair process.

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