Assistant CEO & Executive Board 80-100% (m/f/d)

Organize. Coordinate. Think ahead. Enable.

In this responsible position, you will support the CEO (VP CA CH) as well as selected members of the Executive Board as a reliable contact person and organizational backbone. You will manage information flows, coordinate complex processes, and ensure that management can concentrate on strategic and business-critical topics. With your empathetic, discreet, and trustworthy nature, you create connections, promote open cooperation, and serve as an appreciated contact person for internal and external stakeholders.

Region: Zürich

Employment: Permanent

Workload: 80-100%

Task

Appointment & Stakeholder Management

• You manage the calendar of the VP CA CH proactively, set priorities, and coordinate demanding appointments with internal and external stakeholders
• You maintain an overview of meetings and decisions, clarify goals, expectations, and decision requirements in advance, and ensure that all relevant documents are available in good time
• You plan and coordinate national and international business trips and ensure smooth processes even in the event of short-term changes

Meeting & Decision Management

• You organize and coordinate Executive Board meetings, workshops, offsites, town hall meetings, and other events from planning to follow-up
• You professionally prepare agendas, presentations, briefings, and decision bases, and ensure that resolutions, pending items, and follow-ups are consistently tracked
• You coordinate escalations, management complaints, and special tasks, keep an eye on deadlines, and ensure professional follow-up

Communication & Cooperation

• You draft and coordinate correspondence as well as communication documents in German and English and support a target-audience-oriented flow of information
• You support the VP and the Executive Board in internal and external communication activities and prepare relevant briefings and announcements
• You are a reliable contact person for selected members of the Executive Board and support them in organizational, administrative, and cross-departmental topics
• You organize customer, partner, group, and VIP visits and ensure a first-class appearance internally and externally

Administration & Organization

• You support administrative and financial topics such as budget and cost center management, invoice processing, as well as sponsoring and activity budgets
• You coordinate the onboarding process of new Executive Board members and ensure a professional and structured entry
• You maintain and optimize templates, documentation, and central filing structures and contribute to efficient cooperation

Professionalism & Development

• You act professionally, discreetly, and trustworthily at all times when dealing with sensitive and business-critical information
• You contribute ideas for the further development of processes, digital ways of working, and organizational standards and actively implement optimizations
• You flexibly take on additional tasks and projects and adapt your priorities to current business requirements

What we offer

• An exciting job at the leading household appliance provider in permanent employment & with attractive employment conditions
• A modern working environment with flexible working hours & hybrid working
• Continuous personal development opportunities with a steep learning curve through a system of training, coaching, mentoring, and on-the-job learning. Access to regular training and certifications to expand your own skills and stay up to date with technology

Knowledge & Experience

• A completed commercial vocational training, ideally supplemented by further training in the field of executive assistance, executive assistance, or a comparable qualification
• Several years of experience in a demanding assistant function at the executive or management level
• Routine in the creation of presentations, briefings, correspondence, and management documents
• Strong organizational skills, a proactive way of working, as well as the ability to prioritize