Business Coordination Specialist

Business Coordination Specialist Bern, Switzerland (and home office) | 80-100% What you can contribute Manage parliamentary affairs and Federal Council affairs Coordinate parliamentary commission meetings and parliamentary session affairs concerning the OFAS Take responsibility for office controlling, ensuring that the director and management are informed at all times of the progress of Federal Council, Parliament, and office affairs Manage cross-functional projects for the design, introduction, and development of new business processes as well as the continuous optimization of process management Guarantee the efficiency of the support work for the director by coordinating affairs, meetings, and appointments as well as administrative tasks Take responsibility for organizing management meetings, including note-taking, preparing and coordinating the director's public speaking engagements What makes you unique Higher professional education (e.g., federal diploma in public administration, commercial employee certificate with additional training, etc.) 2 to 3 years of experience in administrative or coordination work, preferably within the federal administration Proven knowledge of the conduct of Federal Council and Parliament affairs (including Acta Nova), knowledge of internal processes and structures within the Confederation Ability to work independently and in a structured manner, talent for coordination and communication, customer orientation, reliability, and discretion Solid active knowledge of at least a second official language and, ideally, passive knowledge of the third, with German and French being the main working languages In a few words You drive, coordinate, and monitor the conduct of Federal Council, departmental, and office affairs, and ensure that all stakeholders are informed according to their level. Furthermore, you assist the director of the office in the planning of current and political affairs, external events, and those organized by the office. What we offer Working for Switzerland We are committed to the success of the Swiss model and the well-being of the population. Diversity in everyday life We ensure equal opportunities, which allows us to deploy our skills and express different viewpoints. Health at work We assist and advise our employees on all matters related to physical or mental health. All benefits We shape social security for the Switzerland of tomorrow The Federal Social Insurance Office (OFAS) ensures that the social security system is fully operational and meets new challenges. It is also the Confederation's competence center for social policy and for everything related to family, childhood, youth, and intergenerational relations. The offices of the Federal Department of Home Affairs (DFI) are committed to guaranteeing good working conditions and are invested in the health of their employees. They have received the Friendly Work Space label. Additional information Questions about the position Ruprecht Head of Business Coordination sector, Management Staff Questions about the application Vittoria Di Leone HR Business Partner jpidd5dc64fjm jit0833jm jiy26jm