Administrative Manager of Residents 100%

ALBEDIS is a leading Swiss recruitment partner, specialized in bringing together talents and companies across a wide range of sectors, from support positions to management functions. As a member of Interiman Group, ALBEDIS relies on the combined expertise of its partner brands to cover areas such as architecture and real estate, finance, IT, life sciences, law, or human resources, with a presence throughout Switzerland (Berne, Geneva, Lausanne, Zurich). Administrative Manager of Residents H/F 100% Company Description For one of our clients specialized in the EMS sector, based in Geneva, we offer a position of Administrative Manager (m/f) of Residents H/F Activity rate 100% Job Description The Administrative Manager of Residents ensures the administrative, accounting, and financial management related to resident files. She centralizes and follows up on all administrative information related to residents, from their entry into the establishment to the processing of succession files. She is also in charge of billing the pension price, managing invoices related to LAMal, as well as monitoring cash accounts and accounting controls related to her activity. Main Responsibilities Administrative Management of Residents • Enter and update administrative data related to residents. • Organize, constitute, and follow up on residents' administrative files, from their entry into the establishment to the settlement of estates. • Keep statistics related to residents. • Manage the inventory of residents' furniture after their death. • Ensure computer management concerning residents. • Participate in the maintenance and updating of other computer programs. Relationships with Families and External Partners • Receive residents' families for the signing of entry documents. • Accompany families in the management of administrative files. • Provide administrative support to families. • Collaborate with the Complementary Benefits Service, the Adult Guardianship Service, and the Guardianship Court. Billing, Accounting, and Financial Monitoring • Manage residents' rents and income, on delegation from them. • Ensure billing of the pension price and its posting in the accounting plan. • Ensure billing to health insurers and its posting in the accounting plan. • Manage invoices sent to residents related to LAMal. • Proceed with the accounting posting of LAMal invoices. • Transmit invoices to health insurers. • Monitor reimbursements and ensure the final classification of invoices. • Establish payment orders. • Post accounting entries after receiving bank statements. • Control and manage bank and PostFinance accounts. • Verify the consistency of accounts between the computer modules for managing residents and general accounting. • Produce the necessary elements for budget preparation, budget control, and cash management. • Establish tax returns for residents receiving complementary benefits and without a legal representative. Procedures, Internal Control, and Compliance • Write procedures related to the function. • Create and update documents related to the activity. • Participate in risk assessment. • Apply controls defined in relation to their field of activity. Internal Coordination • Transmit necessary information to the housekeeper and/or technical manager in case of breakdown, disturbance, anomaly, or damage found during the service. Sought Profile • CFC in commerce or equivalent education. • Confirmed experience in EMS in Switzerland. • Mandatory mastery of SADIES. • Excellent mastery of French, both spoken and written. • English: an asset. • Good understanding of administrative management of residents, billing, and exchanges with families, social organizations, and competent authorities. • Great rigor, versatility, sense of listening, and ability to work in a demanding environment. • Discretion, confidentiality, and impeccable professional posture.