Secretaries for the medicine department - 60% to 100%

Offer criteria

• Professions :
• Medical secretary (M/F)
• Min experience :
• 3 to 5 years
• Diplomas :
• CFC / AFP
• Skills :
• English
• French
• Locations :
• Genève
• Conditions :
• Permanent
• Salary not specified
• Part-time

Offer criteria

• Professions :
• Medical secretary (M/F)
• Min experience :
• 3 to 5 years
• Diplomas :
• CFC / AFP
• Skills :
• English
• French
• Locations :
• Genève
• Conditions :
• Permanent
• Salary not specified
• Part-time

The company : HUG ##

With more than 13'000 employees representing 180 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking here.

The Medicine Department is composed of 14 medico-nursing entities (12 medical services, 1 Unit for investigation and short treatments (UITB) and the Blood Transfusion Center (CTS)) with notably the particularity of having technical platforms in its organization (including interventional cardiology and digestive and pulmonary endoscopy), several treatment and care platforms (biological treatments, photopheresis and medicine care), 1 hospital and outpatient dialysis center. 3 rehabilitation and retraining programs. Furthermore, the medico-nursing activity is strongly dedicated to inpatient patients (9 care units, 160 beds) with internal consultants benefiting the patient population taken care of by the other medical departments.

More info on HUG

Job description ##

You will intervene in the framework of short to medium-term replacement missions within different medical secretariats. This position is intended for people who appreciate the diversity of work environments, the sustained pace and the ability to adapt quickly to new professional contexts. The main challenge of this function lies in the variety of activities and the limited duration of the missions, which requires an excellent capacity for learning, analysis and listening.

Thanks to your interpersonal ease, you ensure the welcome, information and orientation of patients appearing in the service, while efficiently managing incoming telephone calls. You participate actively in the organization of consultations by administering the electronic agendas of doctors and preparing patient files. At the end of consultations, you ensure in an autonomous, fast and rigorous manner the typing of medical reports and, when necessary, you plan complementary medical examinations.

At the same time, you take charge of all administrative activities related to the functioning of the secretariat. This includes notably the follow-up of patient files, management of mail and electronic messaging, updating schedules as well as, if necessary, the organization of congresses or events of the medical corps. You demonstrate proactivity in the accomplishment of logistical tasks inherent to the life of a secretariat, such as orders, fee notes and archiving.

Within the teams, you develop working relationships based on collaboration and trust with other medical secretaries. You contribute to ensuring the continuity of service during absences and accept to evolve within shared offices. More broadly, your sense of service and your agility allow you to put your versatility to the benefit of the institution and to intervene in different services according to needs.

Possessing a good sense of organization and efficient management of priorities, you are recognized for your autonomy, your rigor and your precision in the execution of the tasks entrusted to you. You also know how to face unforeseen events with composure and manage stressful situations in a constructive manner.

Profile description ##

You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent.

You hold the advanced ECDL certificate for Word, Excel, Powerpoint, Outlook and/or Web and you possess very good knowledge of the software in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo).

You have several years of experience in a medical secretariat position, ideally in a similar position.

You have perfect mastery of French both orally and in writing and a proven writing capacity. Medical terminology is easily understandable to you. Knowledge of English is an asset.