Office Assistant 60% for 6 months

• 16 septembre 2026
• 60%
• Indépendant
• Genève

To support its operations during a temporary period, they are looking for an experienced and service-oriented Office Assistant to ensure the smooth running of the office while providing high-quality administrative support to the general management and internal stakeholders.

Office Assistant 60% for 6 months

Our client is a fast-moving consumer goods (FMCG) company.

Missions

Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized, and welcoming workplace. Acting as the central point of contact for employees, visitors, and external partners, this position combines office coordination, administrative support, and facilities management.

Main Responsibilities ##

Office Operations & Facilities Management ###

• Serve as the first point of contact for employees, visitors, suppliers, and incoming calls.
• Ensure the smooth daily operation of the office environment.
• Manage office supplies, stationery, and work equipment.
• Coordinate maintenance requests, cleaning services, courier services, and other office-related vendors.
• Oversee security access, parking allocations, and general facilities administration.
• Ensure that office spaces remain professional, organized, and fully operational.

Administrative Support ###

• Provide comprehensive administrative support to the General Manager.
• Coordinate calendars, meetings, and travel arrangements.
• Prepare presentations, reports, correspondence, and business documents.
• Support various departments with administrative and organizational tasks.
• Maintain accurate filing systems and company archives.
• Perform data entry and document management as needed. [Assistant de bureau | PDF]

Vendor Coordination & Budget ###

• Manage relationships with external service providers and vendors.
• Assist with invoice review and administrative budget tracking.
• Monitor office-related expenses and support cost-control initiatives.
• Ensure timely processing of office and facilities-related requests.

Meetings, Travel & Events ###

• Organize internal meetings and external appointments.
• Coordinate business travel, accommodation, and associated logistics.
• Support the planning and execution of corporate events and team activities.
• Ensure efficient management of meeting rooms and reception arrangements.

Mail & Correspondence ###

• Manage incoming and outgoing mail, parcels, and courier deliveries.
• Coordinate communication with internal and external stakeholders.
• Handle confidential information with discretion and professionalism.

Candidate Profile

Experience ###

• Minimum 5 years of experience as an Office Assistant, Office Coordinator, Executive Assistant, or similar administrative support role.
• Previous experience in an international, corporate, or fast-paced environment.
• Strong experience in executive support is considered a distinct advantage.

Skills & Abilities ###

• Excellent organizational and multitasking skills.
• High attention to detail and ability to prioritize effectively.
• Service-oriented approach and proactive mindset.
• Excellent interpersonal and communication skills.
• Ability to work independently while collaborating effectively with multiple stakeholders.
• Positive attitude, flexibility, and willingness to contribute beyond core responsibilities.
• High level of discretion and professionalism.

Technical Skills ###

• Proficiency in Microsoft Office suite, particularly Outlook, Word, PowerPoint, and Excel.
• Experience with SharePoint and document management systems.
• Strong administrative and organizational capabilities.

Languages ###

• Fluency in French and English is essential.
• Additional European languages would be an asset.

Terms and Benefits

Contract Type: Fixed-term contract (6 months)
Working Hours: 60% (4 days per week)
Start Date: Immediate availability preferred