Head of Executive Secretariats at 80%

The Département de la culture et de la transition numérique (DCTN) implements
Head of Executive Secretariats at 80%
Le Département de la culture et de la transition numérique (DCTN) implements the City's cultural policy in the fields of performing and visual arts, museums, and libraries. It supports artistic creation and innovation. It preserves and promotes the City's cultural and scientific heritage. It assumes responsibility for major cultural institutions. It organizes and supports large-scale cultural events, facilitates initiatives that spark citizen debate, and encourages cultural practice through the activities of its institutions and services. It is also in charge of municipal IT and is developing a new digital policy that is responsible, inclusive, participatory, and innovative.
Head of Executive Secretariats at 80%
Your mission and responsibilities

• Supervise the team of management assistants and reception, under the direct responsibility of the administrator, by organizing all activities of the sector under responsibility.
• Manage all requests addressed to the magistrate in charge of the department in the administrative activities of her Presidency secretariat (calendar, correspondence, appointment management, invitations, travel…).
• Organize and process the administrative follow-up of the sessions of the Conseil administratif, prepare and include documents on the weekly agenda, ensure the follow-up of decisions.
• Support the executive secretariats of the department's services, ensure reporting and administrative follow-up for the sector, and organize various events.

Your profile

• Hold a Brevet fédéral d'assistant ou d'assistante de direction and demonstrate several years of experience in a similar role.
• Possess experience in supervising and managing an administrative team.
• Possess excellent knowledge of the Geneva political and cultural environment, have a keen sense of public service, and adopt an attitude characterized by tact, diplomacy, and discretion.
• Demonstrate flexibility, organization, and autonomy in work.
• Demonstrate good resistance to stress and an ability to manage priorities.
• Collaborate effectively within a team and adopt a solution-oriented approach.
• Perfectly master oral and written expression in French and write autonomously.
• Manifest a willingness to support and train apprentices.
• Use common office tools with ease (Word, Excel, PowerPoint, Outlook, etc.).

The day off can only be considered on Wednesdays or Fridays.
Conditions and registration procedure
Registration deadline:
Start date: to be agreed
Function classification: Classe I of the salary scale
Application dossier
The application dossier must contain the following elements: motivation letter; detailed curriculum vitae or, failing that, the completed "Demande d'emploi" form (to be downloaded from our website); copies of diplomas and work certificates; recent photo (passport format).
In its desire to fight unemployment, the city encourages applications from the Office cantonal de l'emploi.
Follow-up of applications
In Ville de Genève, the recruitment process is decentralized. This means that each service or department is responsible for the follow-up of applications for the positions it offers. An acknowledgment of receipt will be sent to candidates.
Conditions of employment
Employees of Ville de Genève must be domiciled in the authorized domiciliation zone and hold a valid work permit or authorization.
More information on the working conditions of Ville de Genève: jpid8d28764jm jpit0936jm jpiy26jm