Commercial & Administrative Assistant – Back-office – 100%

APEC DIFFUSION SA – Genève, Eaux-Vives

For over 40 years, APEC DIFFUSION SA has been supporting companies in their projects for personalized objects and textiles. Our activity combines consulting, sourcing, personalization, production, and logistics, with a strong requirement for quality and service.

In order to strengthen our team, we are looking for a person who is fast, precise, organized, and reliable, capable of managing their files with autonomy and wishing to invest themselves durably within our company.

Your role

In direct contact with sales representatives, clients, suppliers, and carriers, you ensure the administrative and operational follow-up of orders, from their launch until delivery and invoicing.

A true control point of the back-office, you ensure the accuracy of information and documents before validation. You know how to manage several files in parallel, prioritize urgencies, and move forward quickly without losing precision.

Your main missions

Commercial management & follow-up

• Manage and follow up on orders until their delivery
• Prepare and control supplier orders
• Control proofs (BAT) before validation
• Ensure exchanges and follow-up with clients, suppliers, and other partners
• Follow production and transport
• Anticipate delays, errors, or missing information

Administration & pre-accounting

• Prepare and enter client invoices
• Control and enter supplier invoices
• Prepare supplier payments
• Ensure follow-up of payments and client reminders
• Maintain files and data up to date in our ERP
• Participate in routine administrative back-office tasks

Your profile

We are looking for a lively, rigorous, and structured person, who likes to work fast and whom we can rely on.

• Fast, precise, and attentive to details
• Very organized and capable of managing several tasks simultaneously
• Autonomous, reactive, and capable of anticipating
• Comfortable with numbers, invoicing, and pre-accounting
• Perfect command of French and excellent spelling
• Good level of spoken and written English – minimum B2
• Good mastery of Microsoft Office
• Experience with an ERP; knowledge of EBP, a plus
• Neat and professional presentation
• Experience in a similar position desired

We offer you

• CDI at 100%, based in Genève – Eaux-Vives
• A versatile function with real responsibilities
• Varied activity within a human-sized company
• Autonomy and trust in your work
• Start date to be agreed upon, ideally from 1st December 2026

Do you like to work fast, manage several subjects simultaneously, and maintain control of your files?

We are looking for a reliable, involved person wishing to commit for the long term, capable of becoming a key element of our back-office.

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