Office and Operations Manager

CompPair Technologies is a Swiss company that develops repairable and sustainable composite solutions to improve material circularity. Inspired by nature, CompPair brings an intrinsic repair capability to composites. The company offers a range of pre-impregnated glass and carbon fiber textiles that enable the manufacture of composite structures capable of repairing matrix damage directly on site in just one minute, thereby improving operational efficiency, reducing repair times, and extending product lifespan. CompPair is also working on developing new product families to extend the application potential of this technology to other markets and composite manufacturing processes. As a deep-tech startup in full growth, no two days are alike. We are looking for a highly organized, resourceful, and adaptable person who enjoys diverse tasks and evolves with ease in a dynamic and constantly evolving environment. This position goes far beyond traditional administration: it combines administrative management, operational coordination, and support for various company functions. The ideal person is able to manage multiple topics simultaneously, ranging from logistics and office management to HR support, customer administration, and marketing coordination. They can identify priorities autonomously and treat them effectively. This position reports directly to the CEO and involves close collaboration with the Marketing Manager and the entire team. What will make you successful in this position You like being the person who ensures that everything runs smoothly, organized, and under control. You are able to switch from coordinating logistical activities to organizing a team event, integrating a new collaborator, or managing an urgent customer request, all while maintaining a clear vision of priorities. You are proactive rather than reactive, comfortable making decisions within your area of responsibility, and able to remain effective in the face of unexpected events. You appreciate the variety of tasks and enjoy bringing structure to a dynamic environment. Beyond task execution, you want to become a true thought partner for management. You like identifying opportunities for improvement, questioning processes in a constructive manner, and proposing ideas that contribute to the company's growth and efficiency. As CompPair evolves, you are enthusiastic about growing with the company, assuming new responsibilities, and playing an active role in its development and success. Missions and responsibilities Administration and operational support • Record supplier invoices and ensure their payment within deadlines (twice a month) • Issue customer invoices, payment reminders, and track unpaid invoices • Prepare commercial offers and manage customer orders • Ensure the classification and organization of administrative documents • Receive packages and goods • Participate in HR activities: integration of new collaborators, support in permit-related and administrative procedures, preparation of job offers, initial screening of applications, control of time sheets • Ensure general office management: meeting organization, supplies, work environment, and team events • Support the organization of professional trips Logistics • Prepare delivery notes and transport documents (invoices, DGN, etc.) • Organize the shipment of products and samples (one-time and regular shipments) • Create labels and ensure labeling of goods according to their category • Verify documentary compliance of dual-use products • Transmit documentation to recipients according to their requirements Skills and profile sought • CFC in commerce or training in administration, management, business management, or hospitality • Minimum 2 years of professional experience in administration, operations, office management, customer support, or a similar function • C1 level in French and English, both spoken and written. German is an asset • Excellent organizational and time management skills • Strong ability to prioritize and manage multiple topics simultaneously • Comfortable in a fast-paced and constantly evolving environment • Proactive, autonomous, and solution-oriented mindset • Excellent relational and communication skills • Great rigor and attention to detail while maintaining a overall vision • Curiosity and interest in an innovative industrial and technological environment Why join CompPair? We offer you the opportunity to play a key role in a Swiss high-tech company in full growth and with international vocation. You will work within a multidisciplinary team and contribute to a wide variety of essential activities for the company's development. This position is ideal for someone who likes to take responsibility, learn continuously, and become a central point of coordination in a dynamic startup environment. You will have a concrete impact on the company's daily operations as well as its growth. Equal opportunities CompPair is an equal opportunities employer. We are committed to offering a fair and inclusive work environment, in which all decisions related to recruitment, career development, and job retention are made in a fair and non-discriminatory manner.