Office and Finance Assistant at 50%

• Coordinate HR processes, events, travel, and stakeholder interactions • Provide end-to-end administrative and financial support About Our Client ## Our client is an international organisation. Job Description ## Financial and Grant Support • Assist with budget tracking and monitoring of project expenditures • Support financial reporting activities (including salaries, invoices, and expenses) • Contribute to financial forecasts and budget preparation • Manage procurement processes and expense follow-up HR and Personnel Administration • Support recruitment processes and preparation of employment documentation • Coordinate onboarding and offboarding activities for staff and collaborators • Maintain personnel records and track absences, contracts, and administrative lifecycle processes • Provide administrative support for visiting researchers, interns, and temporary staff Executive and Administrative Support • Manage calendars, schedule meetings, and coordinate appointments for senior staff • Provide general administrative support to ensure smooth team operations Events and Travel Coordination • Organise meetings, workshops, seminars, and conferences • Coordinate travel arrangements, including logistics and reimbursements • Support the organisation of internal events and team activities Mobility and Visitor Support • Facilitate the arrival and integration of international staff and visitors • Assist with visa applications, accommodation, and health insurance arrangements • Manage travel logistics for guests and collaborators Coordination and Liaison • Act as a point of contact with internal departments and external partners • Coordinate with funding bodies and administrative services as required The Successful Applicant ## • Proven experience in an administrative support role, ideally within an international, academic, or research environment • Strong organisational and multitasking skills, with attention to detail • Proactive, service-oriented mindset with the ability to work independently • Fluent in French and English (written and spoken) • Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint) • Strong interpersonal skills with the ability to work in a multicultural environment What's on Offer ## 50% role based in Geneva. Quote job ref JN-062026-7036819 Job Function Office & Management Support Specialisation Executive Assistant Industry Not For Profit Location Geneva Contract Type Permanent Job Reference JN-062026-7036819