Administrative Clerk or Assistant – HEG student in employment - 60%

Within your activities, you work as part of a team composed of twelve collaborators and collaborators whose missions cover various fields and provide support to management. Your tasks consist of supporting the administrative activities of the Association Vaud – Genève as well as those of the management secretariat. You contribute to the administrative and organizational coordination of the management in direct support of management. As such, you participate in the development of the budget, monitoring of accounts and payments, as well as the daily management of the Vaud-Genève association secretariat. In support of the management assistant, you ensure the preparation of meetings, logistical organization of sessions, drafting of correspondence and minutes, as well as monitoring of decisions made. You also provide support for mail management, supply orders, and necessary equipment for the proper functioning of management. You participate in the organization of catering services as part of meetings, visits, or internal events. In parallel, you ensure the management of SIRH data for collaborators and collaborators attached to management. You are also supportive of tasks related to the "Commission of Humanitarian Affairs and International Cooperation", data entry, and monitoring of donors within the Customer Relationship Management. You provide support in the process of developing agreements as well as drafting annual reports related to management activities. Within the framework of the cabinet and external affairs management missions, you are in contact with different internal actors, notably the medical departments as well as external partners. You hold a maturity certificate and are in alternating training with the Haute Ecole de Gestion, or plan to enroll. Flexible and versatile person, you demonstrate rigor and precision in your activities. Your sense of priorities and initiative allows you to work autonomously. You appreciate teamwork and know how to develop harmonious relationships with different interlocutors and interlocutrices thanks to your diplomacy and tact. You have notions of accounting and good writing skills. Good knowledge of English and German is an advantage. Entry into function: 01.09.2026 Number of positions: 1 Activity rate: 60% Function class: 11 Contract: 2-year fixed-term contract, renewable for 1 year. Application deadline: 16.07.2026 Request for information: M. F. Rey, mission manager, flavien.rey@hug.ch, Mme A.-C Terrettaz, management assistant, Anne-Caroline.Terrettaz@hug.ch Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the required diplomas and certificates for the position, and the last 2 work certificates. This announcement is addressed indiscriminately to women and men. Wishing to engage in the fight against unemployment, HUG encourages applications from the Office cantonal de l’emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. With over 13,000 collaborators and collaborators representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Direction de cabinet et des affaires extérieures, a transversal direction integrated into the Direction générale. In line with the strategic axes of HUG, the Direction de cabinet et des affaires extérieures contributes to strengthening the influence and visibility of HUG. Its actions aim to coordinate institutional partnerships at the cantonal, regional, national, and international levels, strengthen HUG's position within international Geneva, contribute to the HUG philanthropic program, support the deployment of humanitarian activities, coordinate relations with churches, religious communities, and chaplaincies.