Office Manager at the Institute for Theoretical Computer Science (m/w/d)

Office Manager at the Institute for Theoretical Computer Science (m/w/d) # 60%-70%, Zürich, unbefristet #### print Drucken  The Institute for Theoretical Computer Science is part of the Department of Computer Science (D-INFK) of ETH Zürich - one of the world's leading computer science departments. To strengthen our research groups, we are looking for a committed, organized and service-oriented person as Office Manager:in. In this versatile position, you will support our professorships and research teams in all administrative matters and make an important contribution to the smooth operation of the institute. At the same time, you will be involved in the organization of our teaching events and examinations and, together with your colleagues, ensure that students, researchers and teachers are supported in the best possible way. The position is unlimited and can currently be filled with a workload of up to 70%. An increase in working hours could be possible (on request) in the future. We are looking forward to a personality who likes to take on responsibility, thinks along and wants to shape our institute in the long term. Job description ## You can expect a varied and responsible range of tasks with the following focuses: • Finances & Projects: You will support budget planning and budget management, look after basic and third-party funded projects, create invoices and be the contact person for expenses, travel expense reports, credit cards as well as accounts payable and accounts receivable. • Personnel & Administration: You will organize appointments and departures of all employees, ensure a smooth stay for our guests and advise professorships and research teams competently on administrative issues. • Teaching & Exams: In cooperation with the lecturers, you will coordinate the exercise and examination operation - from room planning to material organization to the appointment and settlement of assistant staff and the coordination of compensations for disadvantages. • Organization & Events: You will conduct correspondence in German and English. Group meetings, workshops and conferences will be organized, planned and carried out by you. Infrastructural tasks such as procurement, equipment, furniture, consumption resources and workplace coordination are also part of your area. • Communication: You will maintain and update our communication channels such as websites and information screens via CMS and contribute to conveying information in a understandable and appealing way. Profile ## You have a completed commercial training and bring professional experience in a comparable function. Experiences in the university environment are an advantage. In addition, you are characterized by the following qualities: • You work independently, structured and reliably and like to take on responsibility. • You have fun contacting different people and convince with your pronounced service orientation and organizational talent. • You keep an overview even with multiple tasks and are interested in administrative and financial issues. • You communicate openly, respectfully and appreciatively, work gladly in a team and support each other among your colleagues. • You have very good knowledge of MS-Office applications; SAP knowledge is an advantage. • You communicate confidently in German and English - both verbally and in writing. • You appreciate an international, dynamic and scientifically oriented environment and enjoy effectively supporting research and teaching in the background. Workplace ## Workplace ## We offer ## Look forward to a meaningful activity in a committed, collegial and international team! Thanks to the great variety of tasks, you can expect a varied working day with a lot of personal responsibility and creative leeway. We offer you flexible working hours as well as the possibility to work part-time. Your workplace is located in the modern Andreasturm, directly at Zürich Oerlikon train station and thus at an excellently connected location. As an employee of ETH Zürich, you will also benefit from attractive employment conditions and numerous benefits - including numerous discounts, such as public transport subscriptions and car sharing, a wide range of sports offered by ASVZ, childcare as well as attractive pension benefits.  Help us shape the future of research and teaching. We look forward to getting to know you! chevron\_right Working, teaching and researching at ETH Zürich Diversity and sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, appreciate diversity and maintain a working and learning environment in which the rights and dignity of all employees and students are respected. On our website for equal opportunities and diversity, you can find out how we ensure a fair and open environment in which everyone can develop and unfold. Sustainability is a central value for us - we are consistently working towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Motivation letter • Curriculum vitae • Certificates Please apply exclusively via the online application portal. Applications by e-mail and by post will not be considered. For more information about the Institute for Theoretical Computer Science, please visit our website. For information, Prof. B. Gärtner is available by e-mail  (gae