Specialist Business Coordination

Specialist Business Coordination Bern, Switzerland (and home office) | 80-100% This is your contribution Supervise parliamentary matters and Federal Council matters Coordinate parliamentary commission meetings and BSV session matters Be responsible for office controlling and ensure that the Director and the Executive Management are informed at all times about the current status of office, parliamentary, and Federal Council matters Lead cross-departmental projects for the conception, introduction, and further development of new business processes as well as for the continuous optimization of process management Ensure efficient support for the Office Director by coordinating matters, meetings, appointments, and administrative tasks Be responsible for the meeting organization and minutes of the Executive Management meetings as well as the preparation and coordination of the Office Director's appearances What makes you unique Higher vocational education (e.g., federal professional certificate in administration, businesswoman/businessman with further training or similar) 2–3 years of function-relevant experience in administrative or coordination tasks, ideally in the context of the Federal Administration Sound knowledge of the procedures for Federal Council and parliamentary matters (incl. Acta Nova); knowledge of federal internal processes and structures Independent and structured way of working; strong coordination and communication skills; service-oriented, reliability, and discretion Good active knowledge of at least one second official language and, if possible, passive knowledge of a third official language; most important working languages are German and French In a nutshell You manage, coordinate, and monitor Federal Council, Department, and Office matters and ensure that all participants are informed according to their level. In addition, you support the Office Director in the planning of day-to-day business, political matters, office events, and external events. What we offer Working for Switzerland We are committed to the Swiss success model and work for the benefit of the population. Lived diversity Thanks to equal opportunity, we develop our competencies and bring in different perspectives. Healthy at the workplace We support and advise our employees in the area of physical and mental health. All benefits We shape social security for the Switzerland of tomorrow The Federal Social Insurance Office (BSV) ensures that the social security network functions perfectly and is up to new challenges. In addition, the BSV is the Federal competence center for family, child, and youth issues, generational relationships, and for social policy. The offices of the Federal Department of Home Affairs (EDI) are systematically committed to good working conditions and the health of their employees and are awarded the Friendly Work Space label. Additional information Questions about the position Ruprecht Head of Business Coordination area Questions about the application Vittoria Di Leone HR Business Partner jpid5288ebdjm jit0833jm jiy26jm