Secretary to the Chief Physician or Head of General Pediatrics Department - 90%

Within the general pediatrics department, you will assist the Chief Physician of the department in the administrative management and organization of the department, in clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings, and seminars, by managing the electronic agenda of the Chief Physician of the department. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions made. You manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit proposed responses. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as schedule management (VRH) of senior physicians, chief residents, and intern physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical staff, and the monitoring of the budget allocated to the department and research. Your proactivity allows you to perform the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training. Within the team, you develop a close relationship with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs. You hold a diploma from the higher school of commerce and advanced administrative training such as a federal diploma of executive assistant. You have 3 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you. As the clientele is resident and international, you have a perfect command of French both orally and in writing and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset. You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web and a very good knowledge of the VRH software. Proficiency in the software in use at the HUG (DPA, DPI, OPALE, GRECO and Winscribe) is a significant asset. Resistant to stress, you are a very organized person and have an excellent sense of priorities. You are flexible and capable of adapting to different work environments and you ensure the efficient coordination of medical activities through your secretariat. Meticulous, you are accustomed to managing confidential information with the utmost discretion. Finally, you possess a strong team spirit and actively contribute to collective success. Start date: 01.11.2026 Number of positions: 1 Activity rate: 90%, presence from Monday to Friday Function class: 13 Contract: 12-month fixed-term contract, renewable Application deadline: 14.09.2026 Information request: Mme V. Lopez Sanchez, head of the children's hospital secretariats, virginia.lopezsanchez@hug.ch Job description request: M. C. Clerc, Deputy HR, cedric.clerc@hug.ch Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the 2 latest work certificates. This announcement is addressed to women and men alike. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed. With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Département de la femme, de l'enfant et de l'adolescent which has the mission of offering quality care adapted to the needs of women at every stage of their lives and to the health problems faced by newborns, children, and adolescent girls and boys from birth until the age of 16. It works on the development of cutting-edge services and specialty competence centers. The general pediatrics department takes care of the health problems of newborns, children, and adolescent girls and boys until the end of their growth and contributes to the maintenance of health. It also ensures the coordination and postgraduate training of pediatricians.