Secretary to the Head of the Gynecology Department - 100%

Ref 2582473 | Date: 2 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). The position is attached to the [Département de la femme, de l'enfant et de l'adolescent](< >) whose mission is to offer quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children, and female and male adolescents from birth until the age of 16. It works towards the development of cutting-edge services and specialized competence centers. The Gynecology Service has many specializations in the surgical and medical fields. The department also houses the Centre du sein where a multidisciplinary team ensures personalized follow-up for women. The Perineology, Reproductive Medicine and Gynecological Endocrinology units, as well as consultations regarding the ovary or endometriosis, are also part of the gynecology field. Secretary to the Head of the Gynecology Department - 100% Within the gynecology department, you assist the head of department with the administrative management and organization of the department, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings, and seminars, by managing the electronic agenda of the head of department. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions taken. You manage correspondence in a manner where your capacity for self-initiative allows you to analyze situations in order to submit proposed responses. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as the management of schedules (VRH) of senior physicians, chief residents, and intern physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical staff, and the monitoring of the budget allocated to the department and research. Your proactivity allows you to perform the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training. You also participate in the administrative coordination of the department's consultations. In this capacity, you ensure the management of appointments, the follow-up of consultation schedules, the preparation of medical files, and the liaison with patients, doctors, and various stakeholders in order to guarantee the smooth running of outpatient care. You ensure the processing and follow-up of requests related to consultation activity. Within the team, you develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs. Qualifications You hold a commercial or administrative training, such as maturité, CFC and a higher administrative training such as a federal diploma of executive assistant, or a training deemed equivalent. You have 5 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health field. Medical terminology is easily understandable to you. As the patient base is resident and international, you have a perfect command of French both spoken and written and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset. You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web. Mastery of internal HUG software (VRH, DPA, DPI, OPALE, GRECO and Winscribe) is a serious asset. Calm and resistant, you are recognized for your sense of organization and for your precision in the execution of tasks. You know how to manage confidential information and meticulously coordinate the administrative activities of the unit by knowing how to prioritize. Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues, and partners. Additional information * Start date: * Number of positions: 1 * Activity rate: 100% * Function class: 13, according to the ECDL level in IT * Contract: 12-month CDD, renewable * Application deadline: * Request for information: Mme , head of maternity secretariats, [Write an email](< >) * Request for job description: M. C. Clerc, Deputy HR, [Write an email](< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indiscriminately to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid52cef83jm jpit1040jm jpiy26jm