Executive Assistant CEO & Management Team 80-100 %

Executive Assistant CEO & Management Team (m/f/d) 80-100 % The Avosano Gruppe is a company that positions itself in the areas of pharmaceutical wholesale and pharma pre-wholesale with efficient, high-quality, and innovative services along the pharma supply chain throughout Switzerland. With its two subsidiaries Avosano AG (pharmaceutical wholesale) and Avosano Industrie Service AG (pharma pre-wholesale), the Avosano Gruppe employs a total of 650 employees at 3 locations. At our location in ORT, we are looking for a/an Executive Assistant CEO & Management Team (m/f/d) 80-100 % per DATE or by arrangement The challenges you will face Independent management of the calendars of the CEO and the members of the management team - scheduling, confirmation, and rescheduling as well as prioritization according to urgency Control and recording of the expense reports of the members of the management team Planning, organization, and coordination of the annual meeting calendar of the management team including maintaining the minutes of resolutions, pending tasks management, and status reporting to the CEO Preparation of decision-making bases, applications, and presentations for management and board of directors meetings as well as administration and confidential filing of management documents Planning and implementation of internal and external events from A to Z (e.g., management events) as well as reception and care of guests of the management team as a representation of the company towards customers, partners, and authorities Independent coordination and collaboration in various cross-departmental management team projects. What distinguishes you from others Completed commercial basic training (EFZ) or equivalent qualification; further training as a management assistant with a federal diploma (eidg. Fachausweis), HF degree in business administration, or comparable further training is an advantage 3-7 years of professional experience in an assistant function, including at least 2 years at the management or executive level Stylistically proficient German (native language or level C2) as well as business fluent French (at least level C1) for written correspondence & telephone calls, English is an advantage Very proficient use of MS Office 365 & experience with digital collaboration and meeting tools Pronounced organizational talent and proactive, exact, and structured way of working with high quality standards - even under time pressure Absolute discretion and loyalty as well as high service orientation, flexibility, and resilience as well as a confident, winning, and binding appearance towards the board of directors, customers, partners, and employees as well as independence and sound judgment Willingness to travel to all three locations (approx. 2-3 times per month). Why you should join us A work environment with drive: Modern, dynamic, and varied - here tasks await you that challenge you, motivate you, and open up new perspectives daily. Not just following along, but directly shaping: With AvosanoIdee you can contribute your own suggestions, implement improvements, and make everyday work more efficient and secure. And the best part: Your commitment will be rewarded. A team that grows together: You will work with dedicated colleagues - supported by a management that takes and promotes your further development. Time for you: At least 5 weeks of vacation - plus the possibility for unpaid leave if you need additional time off. Comfort in everyday work: Free parking directly in front of the door as well as a cafeteria with lunch at fair employee prices. More in your shopping budget: Discounts on our wholesale range as well as advantages with selected partners. Let's take the next step together. We look forward to your application. jpid192b71cjm jit0831jm jiy26jm