Executive Assistant (m/f/d)

As a technical-economic real estate consultant, albrings + müller develops the potential of various mandates from the construction and real estate industry and maximizes success. Through innovative solution approaches and the networking of the right actors and competencies, we create new possibilities for sustainable living and working environments. In doing so, we are active throughout the entire real estate lifecycle – from initiation and conception through construction and operation to transactions and, overarching, in organizational and strategic consulting. From our locations in Stuttgart, Lindau and Zürich, we process around 150 projects annually for over 100 customers throughout the DACH region.

For our founder and Board of Directors, we are looking for an Executive Assistant (m/f/d) in full-time at the earliest possible date at the location Stuttgart or Lindau am Bodensee.

The position aims to significantly support and strengthen the Board of Directors in its effectiveness, decision quality, and external impact. Through structured support, professional communication, and proactive relief, the Executive Assistant ensures that the Board of Directors can fulfill its strategic, operational, and entrepreneurial tasks with maximum focus and efficiency.

In this responsible position, you will support the Board of Directors as a central interface internally and externally. Through proactive organization, communication, and information preparation, you will ensure sustainable operational and strategic relief.

• Central contact person for the Board of Directors
• Interface to committees and to the multidisciplinary team at all locations (Lindau, Stuttgart, Zürich)
• Professional, friendly appearance as a role model for the entire team
• Ensuring a professional appearance at all contact points of the Board of Directors
• High-quality communication and written correspondence
• Time management: Internal and external appointment coordination with daily prioritization as well as reliable deadline control
• Planning and organization of travel including booking and accounting
• Support of the active networking work of the Board of Directors: Management of acquisition approaches as well as maintenance of contact, company, and project data in the ERP/CRM system "Vertec"
• Analysis of complex issues as well as structured preparation of decision-relevant information
• Independent research on current topics and development of innovative impulses to support the Board of Directors
• Support in the establishment and deepening of central customer and partner relationships

You enjoy working closely with executives, colleagues, and external contact persons and maintain an overview even in a dynamic environment with diverse tasks. An independent, structured, and service-oriented way of working characterizes you.

• Friendly and open appearance as well as resilience and composure
• Loyalty and trustworthy handling of sensitive business and personal matters of the Board of Directors
• High degree of initiative and independence
• Careful and quality-conscious way of working
• Ability to work in a team and organizational talent
• Completed commercial / organizational studies or commercial / service-oriented training
• Professional experience as an assistant to executives, especially entrepreneurs
• Confident use of MS-Office (Outlook, Word, Excel, PowerPoint)
• Business fluent German skills as well as very good English skills
• Responsible and diverse area of tasks at a top employer
• Maximum scope for maneuver and diverse development perspectives
• Largely free choice of workplace including home office
• Clarity: Flat hierarchies, very short decision-making paths and direct communication in a familiar working environment
• Attractive and performance-oriented compensation
• Diverse benefits (e.g., supplementary insurance, vehicle fleet, JobRad, IT, most modern working environment in central locations)
• Permanent employment relationship with 30 vacation days
• Regular, high-quality and varied employee events as well as internal and external training and further education offers

Steffen Müller