Secretary to the Head of Department of General Pediatrics - 90%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Département de la femme, de l'enfant et de l'adolescent whose mission is to offer quality care adapted to the needs of women at every stage of their lives and to the health problems faced by newborns, children, and female and male adolescents from their birth until the age of 16. It works on the development of cutting-edge services and specialty competence centers. The general pediatrics service deals with the health problems of newborns, children, and female and male adolescents until the end of their growth and contributes to the maintenance of health. It also ensures the coordination and postgraduate training of pediatricians. Secretary to the Head of Department of General Pediatrics - 90%. Within the general pediatrics service, you assist the Head of Department in the administrative management and organization of the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings, and seminars, by managing the electronic agenda of the Head of Department. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions taken. You manage correspondence in a proactive manner; your capacity for self-initiative allows you to analyze situations in order to submit proposed responses. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as the management of schedules (VRH) of senior physicians, chief residents, and resident doctors, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical corps, the monitoring of the budget allocated to the service and to research. Your proactivity allows you to perform the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training. Within the team, you develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs. Qualifications: You hold a diploma from the école supérieure de commerce and advanced administrative training such as a federal diploma of executive assistant. You have 3 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health field. Medical terminology is easily understandable to you. As the clientele is resident and international, you have perfect mastery of French both orally and in writing and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset. You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web and very good knowledge of the VRH software. Mastery of the software in use at the HUG (DPA, DPI, OPALE, GRECO and Winscribe) is a significant asset. Resistant to stress, you are a very organized person and have an excellent sense of priorities. You are flexible and able to adapt to different working environments and you ensure the efficient coordination of medical activities through your secretariat. Meticulous, you are used to managing confidential information with the utmost discretion. Finally, you possess a strong team spirit and actively contribute to collective success. Additional information: Start date: Number of positions: 1 Activity rate: 90%, presence from Monday to Friday Function class: 13 Contract: 12-month fixed-term contract, renewable Application deadline: Information request: Mme Sanchez, head of the children's hospital secretariats, Write an email (< >) Request for job description: M. C. Clerc, Deputy HR, Write an email (< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed equally to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid38c1c16jm jpit0835jm jpiy26jm