Governing Bodies Sector Manager – 50% to 60%

Under the supervision of the administrative manager of the governing bodies, you manage and coordinate the administrative activities of the HUG governing body meetings: Executive Committee, Board of Directors Bureau, and Board of Directors. You ensure the administrative follow-up of these meetings and the decisions taken. You ensure that you review correspondence, documents, and files relating to the areas handled by the governing bodies. Your task is to ensure with the directorates that both the quality of the files and the submission deadlines are respected, by providing them with the necessary support, if needed. Furthermore, you also perform secretarial tasks delegated by the manager of the governing bodies. You participate in establishing meeting schedules, timelines, and dashboards. You collaborate actively with the HUG document repository sector and verify the publication and updating of documents related to the decisions taken by the bodies. You hold a CFC as a commercial employee or an equivalent training and have already worked in an administrative function, ideally with governing bodies or in a complex environment. With perfect mastery of the French language, you demonstrate impeccable writing skills. You possess very good knowledge of office tools, particularly collaborative tools, as well as ease in their use certified by an ECDL level or judged equivalent. You have a keen sense of organization and demonstrate great rigor. Autonomous, you demonstrate a good sense of initiative, analysis, and speed of execution. You have excellent stress and priority management, as well as great discretion and interpersonal skills. Start date: as soon as possible Number of positions: 1 Activity rate: 50% to 60% Function class: 15 Contract: Fixed-term contract (CDD) of one year, renewable Application deadline: 28.08.2026 Request for information: Mme G. Sallin, administrative manager of the governing bodies, tel. 022 372 60 77 or Mme N. Canedo, governing bodies manager, tel. 022 372 60 49 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed indiscriminately to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed. With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking here. Attached to the Direction de cabinet et des affaires extérieures, the HUG governing bodies sector manages the administrative process of developing the decisions taken by the HUG governing bodies, notably the Board of Directors (CA), the Board of Directors Bureau (BCA), and the Executive Committee (CD). It transmits these decisions to the political authorities, HUG structures, and the employees directly concerned. It coordinates with the document repository sector the creation and publication of the official institutional documents resulting from the decisions of the bodies.