Executive Assistant to the Chief People & Culture Officer

• 10 September 2026
• 100%
• Indefinite duration
• Geneva

Executive Assistant to the Chief People & Culture Officer (Geneva - Switzerland)

The Executive Assistant is based in Geneva, reporting to the Chief People & Culture Officer; this role goes beyond simple traditional support. You will act as a trusted partner to the People & Culture leadership team, helping to maintain momentum on key priorities, anticipating operational needs, and contributing to a positive employee experience in a dynamic and international environment.

You will manage a wide range of responsibilities, including complex agenda coordination, executive correspondence, meeting preparation, travel logistics, and internal engagement events.

In addition to daily operations, this role offers genuine opportunities for development and growth. You will take charge of continuous improvement initiatives, coordinate cross-functional People & Culture projects, and progressively expand your scope of action and impact within the organization.

MISSIONS AND RESPONSIBILITIES:

Executive and Administrative Support

• Provide high-level and proactive administrative and operational support to the Chief People & Culture Officer.
• Manage complex and changing executive agendas across multiple international time zones, proactively resolving scheduling conflicts.
• Coordinate meetings, prepare agendas, compile briefing files and presentations, track actions, and ensure rigorous follow-up.
• Draft, filter, and manage executive communications and correspondence, ensuring critical priorities are flagged and deadlines are met.
• Organize end-to-end travel, itineraries, and logistics.
• Handle sensitive and confidential matters related to People & Culture with the highest degree of discretion and integrity.

Stakeholder and Relationship Management

• Act as the primary and trusted point of contact for the Chief People & Culture Officer with internal and external stakeholders.
• Foster strong working relationships with senior executives, committee members, and global office staff.
• Ensure clear, diplomatic, and solution-oriented communication, adapted to diverse audiences.
• Represent the People & Culture function with professionalism, warmth, and a strong customer service spirit.

Engagement, Events, and Team Coordination

• Lead the planning and execution of People & Culture events, leadership workshops, and internal employee engagement initiatives.
• Oversee end-to-end event logistics, including venue sourcing, vendor management, agendas, invitations, and attendee tracking.
• Provide flexible operational support to the broader People & Culture team during busy periods.
• Facilitate departmental alignment by tracking key milestones and team objectives.

People & Culture Projects and Continuous Improvement

• Support and take ownership of projects within the People & Culture portfolio, including DEI initiatives, employee engagement, workplace improvement, and organizational culture.
• Define project milestones, manage deliverables, monitor dependencies, and ensure momentum from concept to deployment.
• Proactively contribute to strategic discussions, progressive departmental initiatives, and change management programs.

PROFILE:

• University degree in business administration, human resources, or a related field
• Minimum of 5 to 7 years of experience as an executive assistant, senior assistant, or HR project coordinator supporting senior executives, ideally in an international and dynamic environment.
• Proven experience in complex agenda management, executive logistics, and meeting governance.
• Hands-on experience in coordinating cross-functional projects, internal events, and stakeholder workflows.
• High digital proficiency with MS 365, SharePoint, Teams, PowerPoint, and collaborative tools.
• Emotional intelligence, diplomatic judgment, and absolute discretion with confidential HR data.

Application deadline: 16 September 2026

Ideal start date between 15 October and 1 November 2026

If you are interested, please submit your application in PDF format.

The FIA is an equal opportunity employer, committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.