ADMINISTRATIVE & SYSTEMS MANAGER

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title: ADMINISTRATIVE (F) & SYSTEMS MANAGER
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ADMINISTRATIVE (F) & SYSTEMS MANAGER
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A privileged partner for families, our mission is to meet the societal demand for extra-familial daycare, with the desire to prepare the adults of tomorrow for citizenship.

With its 20 childcare structures in preschool and after-school care, the Fondation de l'enfance et de la jeunesse is a dynamic, growing employer that encourages continuous training, among other things, and guarantees a professional and caring working environment.

To strengthen the Administration & Finance department, we are looking for an:

ADMINISTRATIVE (F) & SYSTEMS MANAGER

Activity rate 100 %

Workplace Administration of the FEJ, Chemin du Montillier 3, 1009 Pully

Start date December 1st, 2026 or to be agreed

Key responsibilities

Lead, alongside the Director of Administration & Finance, the administration of the service, the secretariat hub, and the information systems of the Foundation.

Management of the secretariat hub

• Supervise physical and telephone reception, incoming mail processing, and correspondence
• Decide on the coordination of the general agenda of the FEJ and the governing bodies
• Guarantee the continuity and quality of the administrative service in all circumstances. Supervise and evaluate the secretariat hub

Administration

Lead the routine internal administration of the service (documentation, archiving, correspondence). Support the institutions in their routine administrative responsibilities

Systems, processes, and IT management

Propose and prepare system tools, IT hardware, and service provider contracts, then lead their implementation. Map the administrative processes within the scope, propose documented references, and ensure their continuity. Train employees on software and digital tools introduced by the administration. Provide first-level IT support and coordinate second-level providers. Manage access rights and the IT folder structure of the administration and the childcare structures.

Compliance & control

Implement and monitor the data protection policy (LPD). Participate in the internal control system (SCI) for the administrative scope, ensuring its monitoring and reporting.

Conventions, tenders, and audits

Draft and follow up on conventions with partners and providers, as well as mandates entrusted to third parties. Prepare and follow up on the service's tender procedures. Independently conduct periodic administrative audits of the childcare structures.

Annual report, donors, and financial aid

Be the main person responsible for the annual report: coordinate and write the administrative sections. Prepare and follow up on financial support files with donors.

Key skills

Ability to model, document, and manage administrative processes. You are familiar with the IT sector and are considered a "Super User". Managerial leadership, ability to unite a team. Excellent organization, rigor, and autonomy in managing your scope. Sense of service and interpersonal ease, comfortable with field teams as well as management. Project management. Marked interest and practice of artificial intelligence tools applied to administration. Advanced mastery of the Microsoft 365 suite and process management tools (Optimiso, WEDO, or equivalents).

Desired training & experience

Higher education such as HES, Bachelor, Master in business management, management, or equivalent. Confirmed experience of at least 5 years in a similar function, including team management experience. Experience in IT asset management, IT coordination, or process optimization.

We offer you

The opportunity to evolve in a committed and collaborative organization, serving children. A work environment rich in stimulating and varied challenges, within a company with human values and a dynamic team. A corporate culture based on trust, respect, and equity. The possibility of training. 5 weeks of vacation (6 weeks from age 50) + Christmas bridge offered. A workplace close to public transport.

Fondation de l'enfance et de la jeunesse

• Fondation de l'enfance et de la jeunesse

Chemin du Montillier 3
1009 Pully

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